Administrative Assistant - Construction

Bearing Construction, Inc.; Millsboro (DE); On-site; USD 10,000 - 60,000; Full time

Job summary

Bearing Construction, Inc. seeks an Administrative Assistant to coordinate business needs and maintain effective office management. This role includes handling both administrative and construction-related duties, ensuring smooth operations and communication across departments while providing essential support to managers.

Benefits

Merit increases

Annual bonus potential

Comprehensive benefits plan

Semiannual clothing allowance

Employee perks program

Qualifications

• High school diploma/GED required.
• 3+ years of experience in office administration.
• Previous construction industry experience preferred.

Responsibilities

• Ensure smooth office operations and assist with administrative projects.
• Maintain records, documentation, and files related to operations.
• Assist construction team with communication and coordination.

Skills

Detail-oriented

Organized

Time management

Communication

Proficient in Microsoft applications

Strong IT skills

Education

High school diploma/GED

Tools

Microsoft applications

Adobe/Bluebeam applications

Job description

At Bearing Construction, we offer a dynamic environment where you can grow professionally while building strong, lasting relationships. Our culture thrives on collaboration, backed by a foundation of stability, loyalty, and innovation.

We are committed to enhancing the environmental quality of every community we serve and have become the trusted contractor of choice for many of our best clients.

With exciting opportunities on the horizon, both for our company and each team member, there’s never been a better time to join us. Become part of a high-performing team delivering exceptional construction management and engineering services.

Pay Range

The pay range for this role is $20.00-$26.00 per hour. Compensation is based on your unique qualifications and experience.

Enjoy a comprehensive total rewards package beyond a competitive base salary to include merit increases, annual bonus potential, and an extensive benefits plan for you and your family that includes health, dental, and vision coverage, paid time off, paid holidays, a retirement 401k plan, life insurance, short-term disability, and other supplemental options.

As an employee of Bearing Construction, Inc., you will also receive perks like a semiannual clothing allowance to spend in our company webstore and have access to our employee perk programs like Working Advantage, which offers exclusive deals and offers on various products, services, and experiences.

Job Summary

The Administrative Assistant will coordinate the business needs and support the oversight and achievement of administrative projects. The person in this role will help maintain a pleasant and efficient work environment, ensuring high organizational effectiveness, communication, and safety. The Administrative Assistant must ensure the smooth running of the office, helping to improve company procedures and day-to-day operations and providing continuity for all business locations.

Administrative Assistants will be assigned to specific managers and departments but can be requested to provide support for other managers or departments as required.

Responsibilities And Duties

• Maintains records, documentation, and files related to administrative operations and task management.
• Monitors task progress, drafting and distributing periodic progress reports for management.
• Assistance with office management issues (e.g. supplies, equipment, and travel arrangement).
• Prepares agendas and maintains calendars as assigned.
• Help with computer duties, calendar coordination, and communication between departments.
• Helps with tracking/logistics, maintenance, and procurement of any assets, including file, office, and fleet equipment.
• Helps with various aspects of training activities (i.e. Safety, Equipment, Policies).
• Performs other duties as assigned.

Construction Duties

• Helps Construction team with customer communication and coordination.
• Assists Construction team with vendor recruitment, relationship development, and compliance goals.
• Helps with payroll timekeeping organization and prepares transmission to Payroll Processor.
• Facilitates the gathering of all delivery and purchase documents in the field, applying approved coding, and uploading to digital location so the main office has access to them.
• Support as needed with Procore and BuilderTrend.

General Duties

• Manage sensitive matters with a high level of confidentiality and discretion.
• Ensure compliance with any company policies and procedures.
• Participates in workplace safety, workplace health, emergency procedures and preparedness.
• Assists with transportation of items (e.g. supplies, equipment) between locations.

Skills and Abilities

• Exceptionally detail-oriented, organized, and focused on quality results.
• Highly proficient in Microsoft, Adobe/Bluebeam applications
• Comfortable learning new software applications quickly and with little direct supervision
• Possess a strong desire to keep IT-related skills relevant and useful.
• Excellent time management and communication skills

Required Experience and Education

• High school diploma/GED required.
• 3+ years of experience in office administration duties
• Previous experience related to the construction industry.
• Must possess a valid driver's license

Physical Requirements

• Must be able to work in an indoor office environment and an active outdoor construction site environment.
• Must be able to ascend and descend ladders and stairs and work in confined spaces and in proximity to loud equipment.
• Must be able to traverse irregular and steep terrain.
• Must be able to work in various weather conditions and be exposed to dirt or dust.
• Must be able to wear required personal protective equipment most of the day.
• Must be able to lift and carry 25lbs regularly and 50lbs occasionally.
• Must be able to work for long periods of time in front of a computer.