Administrative Assistant- Community Relations - FT - Days - MHS

Memorial Healthcare System; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

Memorial Healthcare System is seeking an Administrative Support specialist to assist an Administrative Management member. Responsibilities include filing, scheduling, travel arrangements, preparing documents, maintaining databases, and handling inquiries.

Ideal candidates have a High School Diploma and at least two years in a clerical role, strong Microsoft Office skills, and the ability to work under pressure in a healthcare office environment.

Qualifications

• High School Diploma or Equivalent (Required).
• Two (2) years of experience in a highly visible clerical role.
• Proficient in Microsoft applications.

Responsibilities

• Establishes and maintains filing systems.
• Orders and stocks supplies.
• Performs administrative support duties for the assigned team.
• Prepares reports and presentations for management meetings.
• Receives and screens visitors and telephone calls; handles general inquiries.
• Composes and transcribes correspondence and other written communications.
• Schedules meetings, conferences, and travel arrangements; maintains calendars.

Skills

Accountability

Accuracy

Administrative support

Customer service

Desktop software

Develops relationships

Organization skills

Responding to change

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Location:Miramar, FloridaAt Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.Summary:Performs a variety of duties to support an assigned Administrative Management member or members.Responsibilities:Establishes and maintains filing systems. Orders and stocks supplies.Performs administrative support duties specific to the Administrative Team member being supported, may include projects, MOR preparation, etc.Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.Receives and screens visitors and telephone calls, and handles general inquiries.Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).Competencies:ACCOUNTABILITY, ACCURACY, ADMINISTRATIVE SUPPORT, CUSTOMER SERVICE, DESKTOP SOFTWARE, DEVELOPS RELATIONSHIPS, ORGANIZATION SKILLS, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, WORKLOAD MANAGEMENTEducation and Certification Requirements:High School Diploma or Equivalent (Required)Additional Job Information:Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be proficient in Microsoft applications. Required Work Experience: Two (2) years of experience in a highly visible clerical role.Working Conditions and Physical Requirements: Bending and Stooping = 40% Climbing = 0% Keyboard Entry = 60% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 0% Lifting or Carrying 0 - 25 lbs Non-Patient = 40% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0% Lifting or Carrying > 75 lbs Non-Patient = 0% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 0% Pushing or Pulling > 75 lbs Non-Patient = 0% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 60% Running = 0% Sitting = 60% Squatting = 40% Standing = 60% Walking = 60% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 60% Seeing - Near = 60% Bio hazardous Waste = 0% Biological Hazards - Respiratory = 0% Biological Hazards - Skin or Ingestion = 0% Blood and/or Bodily Fluids = 0% Communicable Diseases and/or Pathogens = 0% Asbestos = 0% Cytotoxic Chemicals = 0% Dust = 0% Gas/Vapors/Fumes = 0% Hazardous Chemicals = 0% Hazardous Medication = 0% Latex = 0% Computer Monitor = 60% Domestic Animals = 0% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 0% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 0% Magnetic Fields = 0% Moving Mechanical Parts = 20% Needles/Sharp Objects = 0% Potential Electric Shock = 0% Potential for Physical Assault = 20% Radiation = 0% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 20%Shift:Primarily for office workers - not eligible for shift differentialDisclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.Employment is subject to post offer, pre-placement assessment, including drug testing.If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]