Administrative Assistant/Commonwealth’s Attorney’s Office

City of Bristol; Bristol (VA); On-site; USD 46,000 - 57,000; Full time

Job summary

City of Bristol is seeking an Administrative Assistant to provide administrative and legal support related to Juvenile & Domestic Relations Court cases. The role involves coordinating dockets, preparing court documents, and maintaining strict confidentiality while working with prosecutors, court personnel, victims, and the public.

The ideal candidate will have strong organizational and communication skills, the ability to prioritize tasks, and experience in an office environment.

Qualifications

• High school diploma or equivalent required.
• Post-secondary education is preferred.
• Experience in administrative, legal, court, or related office work is beneficial.
• Strong organizational and communication skills are essential.
• Must exercise discretion and handle confidential information.

Responsibilities

• Manage and coordinate dockets for Juvenile & Domestic Relations Court.
• Review J&DR cases and prepare necessary case materials.
• Prepare subpoenas, indictments, criminal histories, motions, notices, orders, and jury instructions.
• Coordinate with the J&DR Court Clerk’s Office on dockets and information.
• Maintain confidentiality of juvenile cases and sensitive information.
• Answer calls and communicate professionally with the public and agencies.
• Perform filing, recordkeeping, and general clerical duties.
• Assist with asset forfeiture case preparation and follow-up documentation.
• Provide administrative support to prosecuting attorneys.

Skills

Organizational skills

Communication skills

Prioritization

Confidentiality

Education

High school diploma

VCIN training

Job description

Anticipated hiring salary $51,496

The Commonwealth’s Attorney’s Office is seeking a dependable, organized, and detail-oriented individual to serve as a Administrative Assistant. This position provides administrative and legal support related primarily to cases heard in the Juvenile & Domestic Relations Court (J&DR) and works closely with prosecuting attorneys, court personnel, defense attorneys, victims, and members of the public.

The ideal candidate will possess strong organizational and communication skills, demonstrate initiative, and be able to prioritize multiple tasks while maintaining a high level of confidentiality.

Essential Duties and Responsibilities:

• Manage and coordinate dockets for the Juvenile & Domestic Relations Court.
• Review J&DR cases received by the Commonwealth’s Attorney’s Office and prepare necessary case materials.
• Prepare subpoenas, indictments, criminal histories, motions, notices, orders, jury instructions, and other court-related documents as needed.
• Work closely with the J&DR Court Clerk’s Office to coordinate court dockets and case information.
• Maintain strict confidentiality of cases involving juveniles, including matters involving juvenile victims and defendants.
• Access and appropriately handle confidential and protected criminal history information.
• Answer telephone calls and communicate professionally with the public, defense attorneys, victims, court personnel, and other agencies.
• Perform filing, recordkeeping, organization, and general administrative and clerical duties.
• Assist with the preparation and coordination of asset forfeiture cases, including notices, hearings, motions, and follow-up documentation.
• Provide administrative support to a staff of prosecuting attorneys.
• Assist other staff members with General District and Circuit Court dockets and responsibilities as needed.

Education and Qualifications:

A high school diploma or equivalent is required. Post-secondary education is preferred. Previous administrative, legal, court, or related office experience is beneficial.

Candidates should possess strong organizational skills, the ability to prioritize tasks, excellent written and verbal communication skills, and good computer skills. The successful candidate must be able to work effectively with others, learn new tasks, demonstrate initiative and motivation, and complete assigned responsibilities with limited supervision.

Virginia Criminal Information Network (VCIN) training or the ability to successfully complete required VCIN training is also required.

The successful candidate must be able to exercise discretion, maintain confidentiality, and handle sensitive information appropriately while working in a professional legal environment.

EOE