Administrative Assistant - Clinical Svcs

Cottonwood Tucson; Tucson (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefit plan

Competitive salary

Job summary

A healthcare services provider in Tucson, Arizona is seeking an experienced Administrative Assistant. This role focuses on supporting the clinical team through scheduling, data management, and communication tasks. The ideal candidate must have a high school diploma, advanced organizational skills, and at least three years of experience in a similar role. The position requires multitasking and the ability to handle confidential information, and is offered onsite at the facility with a comprehensive benefits package.

Qualifications

• Three or more years of experience supporting leadership, preferably in a medical facility environment.
• Ability to work well in both team environment and independently.
• Good judgment and ability to maintain confidentiality.
• Excellent communication and interpersonal skills; ability to maintain confidentiality.

Responsibilities

• Provides administrative support to DCS and the clinical team.
• Manages an active calendar of appointments and arranges meetings.
• Creates spreadsheets, manages databases and prepares reports.
• Answers telephones and takes messages or transfers calls.
• Composes and prepares correspondence for patients and staff.
• Coordinates data collection for scheduling and follows up on issues.
• Manages calendar of appointments and staff meetings; may cover the reception desk.

Skills

Multitasking

Organizational skills

Excellent communication

Interpersonal skills

Microsoft Office products

Confidentiality

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Telephone systems

Office equipment

Office equipment

Job description

Administrative Assistant - Clinical Svcs | Cottonwood Tucson | Tucson, Arizona

About the Job

The Administrative Assistant provides administrative support to DCS and the clinical team to ensure efficient scheduling programming for the facility by preparing schedules, handling information requests, making outreach to fill schedule, and scheduling meetings/room assignments for facility meetings/functions. This position is onsite at the facility and is not a remote position.

Roles and Responsibilities

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Composes and prepares correspondence for patients and staff.
• Coordinates collection of data for scheduling.
• Researches, prioritizes, and follows up on incoming issues regarding scheduling and programming.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings.
• May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.

Min. Qualifications

• High school diploma or equivalent required. Associate's degree preferred.
• Three or more years of experience supporting leadership, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, work well in both a team environment and independently, and have good organizational skills.
• Excellent communication and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment.
• Ability to use good judgment and to maintain confidentiality of information.

Why Cottonwood Tucson

Cottonwood Tucson offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Cottonwood Tucson is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.