Administrative Assistant - Clearwater

Florida Orthopaedic Institute; Florida; On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Career growth opportunities

Job security

Dynamic, high-level team

Job summary

Florida Orthopaedic Institute is seeking an Administrative Assistant to perform secretarial duties for physicians, including medical terminology knowledge and hospital/clinic procedures. The role requires travel to all Tampa Bay area clinic locations and proficiency with Microsoft Office.

Candidates should have a High School Diploma and Administrative & Medical Assistant experience, with the ability to work extended hours as clinics demand.

Qualifications

• High School Diploma required.
• Administrative & Medical Assistant experience.
• Must travel to all clinic locations in the Tampa Bay area.
• Proficient in Microsoft Office Products (Word, Outlook, Excel).
• Must be able to work extended hours to cover clinics as needed.

Responsibilities

• Deliver quality patient care and follow physician orders.
• Maintain organized and detailed records for physicians.
• Manage physician schedules and clinic communications.
• Handle inter-office correspondence and mail distribution.
• Enter calls and scheduling information in Filemaker.
• Schedule appointments, depositions, conferences, and surgeries.
• Coordinate travel for physicians and liaise with hospitals.
• Ensure compliance with FOI policies and procedures.

Skills

Administrative experience

Medical terminology

Education

High School Diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Position Summary:

The Administrative Assistant is responsible for performing secretarial duties for physician, which includes knowledge of medical terminology, and hospital and clinic procedures.

Qualifications

• High School Diploma
• Administrative & Medical Assistant experience
• Must be able to travel to all clinic locations in the Tampa Bay area
• Must be proficient in Microsoft Office Products (Word, Outlook, Excel)
• Must be able to work extended hours to cover clinics as needed

Key Responsibilities

• Able to effectively deliver quality patient care and follow through with physician orders
• Excellent written and verbal communication skills
• Able to conduct oneself in a professional and positive manner on a consistent basis and during challenging situations
• Organized and detail-oriented
• Reliable and able to adjust work schedule according to patient/clinic needs
• Handle inter-office correspondence
• Opening and distribution of mail for Physician
• Maintaining Physicians files
• Maintaining Physicians schedule
• Answering phone calls
• Entering all calls in Filemaker
• Scheduling of appointments, depositions, conferences, etc
• Scheduling patient surgeries, pre and post operative appointments, and preparing paperwork
• Scheduling all surgeries in Filemaker
• Entering Physicians billing information in Filemaker, if applicable
• Liaison between Physician and Hospital
• Liaison between Physician and patient
• Preparing letters of excuse from work or school.
• Triaging of patient calls.
• Facilitating patient interaction with other FOI departments.
• Completing Disability Forms for patients.
• Making travel arrangements for Physicians.
• Assisting Physician in clinic, if applicable.
• Assure compliance with all company plans, policies and procedures set forth by the Florida Orthopaedic Institute
• All other duties assigned.

At FOI our goal is to provide our patients with world-class orthopedic care. Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What We Offer

• Full time opportunities available, with room for career growth and advancement.
• Excellent job security and stability, to promote an optimal work life balance.
• Be part of this dynamic and growing high level Patient Services team!

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.