Administrative Assistant - CJSHS and CES

Tedk12; Northern (KY); Hybrid; USD 47,000 - 54,000; Full time

Job summary

Chimacum School District is seeking an Administrative Assistant for Chimacum Jr/Sr High School and Chimacum Elementary School. The role is 4 hours at the elementary and 4 hours at the junior/senior high, with duties spanning office administration, data entry, budgeting for Athletics and ASB, and website updates.

Requires familiarity with Skyward/Cedars and the WSIPC system. Salary is listed as a range per hour, with a 213-day school year and hours from 7:30 to 4:00.

Qualifications

• May be required to pass a test to demonstrate skills.
• Experience as a school Administrative Assistant preferred.
• Skyward (WSIPC) and Cedars experience preferred.

Responsibilities

• Confidential administrative assistant for building administrator.
• Data entry into Skyward/Cedars.
• Post updates to district and elementary website and calendar.
• Assist with budgets and purchase orders.
• Schedule meetings and process room reservations.

Skills

Typing 65 WPM

Office administration

Tools

Skyward WSIPC

Cedars

Job description

Administrative Assistant - CJSHS and CES

Job Description

JOB ANNOUNCEMENT

JOB TITLE: ADMINISTRATIVE ASSISTANT

School: Chimacum Jr/Sr High School 4 hours

Chimacum Elementary School 4 hours

School Year: 2026-27

Reports to: Principal

Bargaining Unit: CIA

Full time

Start Date: When Filled

Paid Days/Year: 213

Start Time: 7:30

End Time: 4:00

Wage Range (Salaries are stated as an estimate only. Actual salary is confirmed only upon hire/job offer.)

$27.23 - $31.72 / hour

Note: Employees are paid the last working day of each month.

REQUIREMENTS

• May be required to pass a test to demonstrate skills

EXPERIENCE PREFERRED

• Previous experience as a school Administrative Assistant
• Skyward (WSIPC) and Cedars experience

Position Summary

The Administrative Assistant performs activities related to the total school environment, as well as bookkeeping and budgeting for Athletics and ASB, website and social media updates, Skyward/Cedars data entry and reports, and support to the front desk. The assignment is 4 hours at the elementary school and 4 hours at the jr/sr high school supporting the PI and CTE programs.

Supervision and Controls over the Work

The employee works with a high level of independence and professional discretion under the general supervision of a designated school administrator. The employee’s work is governed, controlled, and evaluated by acceptable professional practice, school and district policies and regulations, provisions of Washington Administrative Code and Revised Code of Washington, direction of the supervisor, and performance standards and expectations as set forth in the collective bargaining agreement.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Confidential administrative assistant for building administrator.
• Compile and edit various reports, correspondence, newsletters, and documents.
• Perform a variety of office and secretarial duties.
• Personnel management with regards to substitutes, employee absences, etc.
• Data entry into school computer system (Skyward/Cedars).
• Post updates to district and elementary website and calendar.
• Work collaboratively with elementary school staff.
• Attend job related training as determined by the district.
• Possess a working knowledge of WSIPC and Skyward.
• Ability to type/keyboard accurately 65 WPM with three (3) errors or less in five minutes.
• Working knowledge of word processing, spreadsheet (Excel) and data base applications.
• Exhibit poise, patience and professionalism in receiving and routing phone calls.
• Accuracy and attention to detail.
• Possess a friendly, outgoing and flexible attitude.
• Ability to work cheerfully with staff, students and parents.
• Ability to respond appropriately and calmly to emergency situations.
• Working knowledge of budgets and purchase orders.
• Ability to organize, prioritize and complete tasks with multiple interruptions.
• Administer prescribed medication to students as directed.
• Support and facilitate volunteers and contractors, and process related applications/forms.
• Schedule meetings and process room reservations.
• Update office forms as needed.
• A commitment to professional growth and attendance to job related training.
• Demonstrated willingness to accept feedback related to job performance improvement.
• Other duties as assigned

Additional Job Information

This position may be combined with other assignments depending on qualifications.

Physical and Environmental Requirements of the Position

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee may occasionally lift, restrain, or move up to 100 pounds – most typically when required to intervene in student safety issues.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate, or consistent with the subject being taught, but can be abnormally loud on occasion.

While performing the duties of this job, the employee may occasionally work in outside weather conditions and be exposed to wet and/or humid conditions, temperature fluctuations, fumes or airborne particles, toxic or caustic chemicals commonly used in instruction and/or cleaning. It may be expected that the individual could be exposed to blood or other potentially infectious materials during the course of their duties. The employee may be exposed to infectious disease as carried by students.

The employee may be required to travel on school owned or leased vehicles while supervising and assisting students.

Questions regarding completion of application? Please contact:

[phone]

______________________________-

About Chimacum Schools

OUR PURPOSE

To be a caring community for courageous learners

OUR PROMISE

Every student is known by name, strength, and need, to inspire them to learn, dream, and become

Surrounded by farms and forests at the base of the Olympic Mountains and the edge of the Salish Sea, Chimacum Schools are the heart center of a proud and vibrant rural community. We offer a deeply rewarding work environment with dedicated colleagues, enriching professional development, community partnerships, and regionally competitive compensation.

Chimacum provides PreK-12 students engaging place-based and hands-on learning, opportunities for accelerated learning like College in the High School coursework, locally produced school lunches, and an invitation to educational innovation and support, among other amazing professional opportunities.

The Chimacum Promise to our community is Every student is known by name, strength, and need, and aspires to learn, dream, and become. We are deeply dedicated to authentic collaborative practices and not fads to meet our students’ needs in the classroom setting, regardless of their academic, social, or behavioral differences.

The district reserves the right to modify, interpret, or apply this job description in any way the district desires. This job description is illustrative and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The job requirements are subject to change within the district’s sole discretion to reasonably accommodate qualified disabled individuals.

Chimacum School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights: Stephanie McCleary Section 504/ADA Coordinator: Sarah Walker

PO Box 278, Chimacum, WA 98325-0278 PO Box 278, Chimacum, WA 98325-0278

360.302.5894 360.302.5823

360.302.5905

Chimacum School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. Contact Sarah Walkerat [phone] for information regarding translation services or transitional bilingual education programs

NOTE: All new employees are required to undergo a criminal history check via fingerprint cards with the Washington State Patrol and FBI. Employment is conditional pending a satisfactory background check.

Chimacum School District is a smoke and drug free workplace which includes nicotine delivering devices.

Primary Location Chimacum Junior/Senior High School

Salary Range $27.23 - $31.72 / Salary Schedule (csd49.org, Departments, Human Resources, Collective Bargaining)