Administrative Assistant - Carolinas Medical Center (CMC) FT Days

Advocate Aurora Health; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Advocate Health is seeking an administrative support professional to manage calendars, coordinate travel, and organize meetings in a fast-paced office in Charlotte, NC. The role includes handling calls, greeting visitors, and preparing reports and presentations.

Qualified candidates typically have 1 year of admin experience, strong MS Office skills, and a professional demeanor with attention to detail. This is an on-site position requiring routine office duties and discretion.

Qualifications

• High school graduate required.
• Typically 1 year of administrative support experience.
• Strong time management and organizational skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Professional demeanor and customer service orientation.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Able to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.
• Performs routine word processing and document creation; formats/layouts with accuracy and consistency.
• Compiles reports, graphics, and statistical data; generates existing reports as needed.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail; initiates return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies.

Skills

Time management

Confidentiality

Initiative

Communication

Professional demeanor

Microsoft Office

Organizational skills

Multitasking

Attention to detail

Document creation

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Major Responsibilities:

• Schedules andmaintainscalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers andscreenscalls,greetsvisitors,providesprocedural information, and answers questions related to operational matters.
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.
• Compiles reports, graphics, and statistical data.Createsreports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail,initiatingreturn correspondence asappropriate.
• Conductsbasic research and analysis to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.

Minimum Job Requirements

Education

• High School Graduate

Certification / Registration / License

• None Required

Experience

• Typically requires 1 year of administrative support experience

Knowledge / Skills / Abilities

• Time management and prioritization.
• Ability tomaintainconfidentiality and use discretion.
• Initiative and independent problem-solving.
• Effective written and verbal communication.
• Professional demeanor and customer service orientation.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Organizational and multitasking abilities
• Diligence and attention to detail.
• Ability to create and compilesimple to moderately complex documents, reports, graphs/charts, and presentations

Physical Requirements and Working Conditions

• Normal office environment; occasionallifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.