Administrative Assistant, Campus Safety

Marist University; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Marist University seeks an Administrative Assistant, Campus Safety to provide specialized office support to Campus Safety personnel, including guards, director, and associate directors. Responsibilities include creating correspondence, processing and compiling information, coordinating calendars and events, and preparing reports.

The ideal candidate will be a high school graduate with 5-7 years of progressively responsible secretarial/clerical work and general computer proficiency with Microsoft

Qualifications

• High school diploma and 5-7 years of progressively responsible secretarial/clerical work.
• Proficient with Microsoft Office Suite.

Responsibilities

• Create correspondence, process and compile information, exercising independent judgment.
• Coordinate calendars and events for the supervisor and department.
• Prepare reports.

Skills

Reception/Response

Calendar Manager

Event Organization

Written Communication

Office Organization

Record/Data Processing

Interpersonal Communication

Judgment

Responsibility

Organizational Knowledge

Education

High school diploma

Tools

Microsoft Office

Job description

The Administrative Assistant, Campus Safety (CL-2) provides specialized office support to Campus Safety (e.g., guards, director, and associate directors) and their respective areas of responsibility. Responsibilities include creating correspondence, processing and compiling information, exercising independent judgment, coordinating calendars and events, and preparing reports.

The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite.

Requisite Skills

• 1B-Intermediate Reception/Response Consistently demonstrates ability to provide routine responses and basic information from inquiries (telephone, e‑mail, or in‑person) with minimal guidance. Directs visitors as needed.
• 3B-Intermediate Calendar Manager Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants.
• 4B-Intermediate Event Organization Consistently demonstrates ability to organize and coordinate events (meetings, workshops, seminars, or receptions) with minimal consultation or independently. (Examples could include scheduling speakers and securing meeting room, creating invitations, food & beverages, and overnight accommodations).
• 5B-Intermediate Written Communication Consistently demonstrates ability to create routine correspondence or update templates or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software.
• 6B-Intermediate Office Organization Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies.
• 7B-Intermediate Record And Data Processing Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail.
• 15B-Intermediate Interpersonal Communication Consistently demonstrates courtesy, tact, and professionalism, as well as sensitivity to the concerns or interests of others in conveying information. Demonstrates patience and the ability to handle difficult people.
• 16C-Advanced Judgment Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment.
• 17B-Intermediate Responsibility Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters.
• 18C-Advanced Organizational Knowledge Consistently demonstrates extensive knowledge of the entire College and outside organizations.