Administrative Assistant Receptionist

Midland County; Midland (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Midland County in Texas seeks an Administrative Assistant to support the Chief Juvenile Probation Officer (CJPO). Responsibilities include screening calls, calendar management, travel planning, meeting arrangements, and preparing reports and financial data.

You will assist with budgets, invoicing, and TJJD reporting, and work with auditors to ensure fiscal accountability. A valid Texas driver’s license is required and some college is preferred.

Qualifications

• Minimum high school diploma, or its equivalent, some college preferred, plus at least two years of experience, or any equivalent combination.
• Must have a valid Texas Driver's License. Obtain and maintain TJJD certificates/requirements.
• Computers, Microsoft Word, Microsoft Excel, QuickBooks, Microsoft Access, standard office practices and procedures; and general bookkeeping practices.

Responsibilities

• Screen calls and manage calendars for the CJPO.
• Assists CJPO with preparing reports, budgets, and correspondence.
• Invoicing, transferring, and maintaining fiscal accountability of Departmental funds.
• Assist CJPO with collecting and maintaining information for statistical reports for the TJJD and Juvenile Board.
• Enter payments of fees and other charges into the computer.

Skills

Administrative support

Communication

Budget tracking

Training supervising staff

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Microsoft Access

Job description

Processes administrative duties for Chief Juvenile Probation Officer (CJPO). Responsibilities may include screening calls, managing calendars; making travel arrangements, meeting and event arrangements, preparing reports and financial data, training and supervising other support staff and customer relations.

• Assists CJPO with preparing reports, budgets, and correspondence.
• Completes quarterly budget report in TJJD Grant Manager
• Responsible for working with county auditors to invoice, transfer, and maintain fiscal accountability of Departmental funds.
• Assists CJPO with collecting and maintaining information for statistical reports for the TJJD and Juvenile Board.
• Assists secretaries with the collection of monies from juveniles, including issuing receipts, and holding money until deposited by Assistant CJPO.
• Enters payments of fees, restitution, court costs and attorney fees into the computer.
• Maintains office equipment and supplies for department including contacting repair vendors, making work orders, and purchasing supplies.
• Regular and consistent attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum high school diploma, or its equivalent, some college preferred, plus at least two years of experience, or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.

Must have a valid Texas Driver's License. Obtain and maintain TJJD certificates/requirements.

Computers, Microsoft word, Microsoft Excel, QuickBooks, Microsoft Access, standard office practices and procedures; and general bookkeeping practices.

Operate office equipment such as copy machine and facsimile machine, read manuals and memos, write messages, letters, and memos, perform mathematical calculations, perform bookkeeping functions, communicate effectively, both orally and in writing, and maintain effective working relationships with co-workers and the general public.