Administrative Assistant Branch (Part-Time)

HomeServices of Illinois, LLC; Glenview (IL); On-site; USD 33,062 - 40,570; Part time

Benefits offered by this job

Eligible to participate in 401(k) with employer match

Job summary

A prominent administrative services provider in Glenview, IL is looking for a part-time Administrative Assistant to oversee daily branch operations. Responsibilities include processing contracts, managing office duties, and training new staff. Candidates should have strong communication skills and at least three years of administrative experience. This position offers an hourly wage of $24 - $29.45 with benefits including 401(k) participation.

Responsibilities

• Process listing and sales contracts while maintaining accuracy.
• Manage daily office operations including mail distribution and supplies.
• Train new agents on equipment and software.
• Create marketing materials and client correspondence.
• Ensure timely completion of paperwork.

Skills

Knowledge of real estate, title and/or mortgage business

Strong verbal and written communication skills

Strong organizational skills

Customer service focus

Effective analytical and problem-solving skills

Education

High school diploma or equivalent

Secondary education preferred

Job description

Overview

Administrative Assistant Branch (Part-Time) — HomeServices of Illinois, LLC

This position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities.

Job Duties and Responsibilities (Essential Job Functions)

• Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%)
• Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%)
• Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%)
• Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. (10-15%)
• Ensure all paperwork is completed and processed in a timely manner. (0-5%)
• Perform any additional responsibilities as requested or assigned. (0-5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Minimum high school diploma or the equivalent. Secondary education preferred.

Experience:

• Three years clerical or administrative experience.

Knowledge and Skills:

• Knowledge of real estate, title and/or mortgage business preferred.
• Strong verbal and written communication skills.
• Ability to prioritize and handle multiple tasks and project concurrently.
• Strong organizational skills, accuracy/quality, detail-oriented.
• Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment.
• Effective analytical and problem-solving skills. Attention to detail.

Wage

$24 - $29.45 hourly; actual wage is based upon education and experience.

Benefits

Eligible to participate in 401(k) with employer match

Equal Opportunity Employer

Equal Opportunity Employer

Seniority level

• Associate

Employment type

• Part-time

Job function

• Administrative