Administrative Assistant (Austin, TX) – Austin Bridge & Road

Austinindl; Austin (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is looking for a Safety Administrative Assistant to support projects in Austin, Texas. This role involves managing subcontractor safety documents, enrolling them in the ROCIP program, and scheduling crucial training sessions. You will also attend safety meetings and assist with event planning while utilizing tools like Microsoft Office and Procore. If you are detail-oriented and have a passion for safety in construction, this opportunity offers a chance to contribute to meaningful projects while enjoying excellent benefits in a supportive environment.

Benefits

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

401K Matching Plan

Employee Ownership

Qualifications

• 1-2 years of experience in construction safety or administrative support.
• Familiarity with ROCIP processes preferred.

Responsibilities

• Manage subcontractor safety documents and enroll them in ROCIP.
• Schedule and coordinate ROCIP training sessions.

Skills

Microsoft Office Suite

Procore

Organizational Skills

Safety Regulations Knowledge

Communication Skills

Education

High School Diploma

Associate's or Bachelor's Degree

Tools

Procore

Microsoft Office

Job description

Safety Administrative Assistant (Austin, TX) – Austin Bridge & Road

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is seeking a Safety Administrative Assistant to support one of our projects in Austin, Texas. The Safety Administrator will manage subcontractor safety documents, enroll them in the ROCIP program, and schedule training. The role also includes attending safety meetings, assisting with event planning, and utilizing Microsoft Office and Procore.

Responsibilities:

• Manage and organize all subcontractor safety documents.
• Enroll subcontractors into the ROCIP program.
• Schedule and coordinate ROCIP training sessions for subcontractors.
• Ensure all required safety documents are submitted by subcontractors in a timely manner.
• Send reminders to managers and subcontractors for missing or overdue safety documents.
• File and maintain safety documents for the entire job site daily.
• Update and maintain safety documents as needed throughout the project.
• Attend and document safety meetings, ensuring all relevant topics are covered.
• Assist with the preparation and filing of incident and injury reports.
• Support event planning and assist with presentation development for safety meetings.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Procore or similar project management software.
• Strong organizational skills and attention to detail.
• Knowledge of safety regulations and experience in safety documentation.
• Ability to effectively communicate with subcontractors, managers, and project teams.

Minimum Requirements:

• Must be able to work full-time, on-site in Austin, Texas.
• Minimum of 1–2 years of experience in a construction safety or administrative support role.
• Familiarity with ROCIP (Rolling Owner Controlled Insurance Program) processes is preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• High school diploma or equivalent required; associate’s or bachelor’s degree in a related field is a plus.
• Applicants must be legally authorized to work in the United States; sponsorship is not available for this position.

Benefits & Compensation:

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, visit our website.

Equal Opportunity Employer

We provide the “Pay Transparency Nondiscrimination Provision” poster in English and Spanish. See it for details.

About Austin Bridge and Road:

With over 100 years of experience, we deliver asphalt and concrete services and build landmark projects such as highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.

This company does not accept unsolicited resumes or candidate information from staffing agencies or third-party recruiters unless through a written agreement. Unsolicited resumes become property of the company.

Accessibility:

If you require a reasonable accommodation due to a disability to apply or have accessibility concerns, please contact the People Services Team at [phone].