Administrative Assistant Associate

New Mexico State University; New Mexico; On-site; USD 1,913,000 - 2,724,000; Full time

Job summary

New Mexico State University Agricultural Experiment Station seeks an Administrative Assistant Associate for the Farmington center. The role provides administrative and operational support, including purchasing, financial processes, recordkeeping, scheduling, and customer service.

Responsibilities include liaison duties with AES, basic bookkeeping, travel coordination, event planning, and staff onboarding. Strong organizational skills and a HS diploma with experience are required.

Qualifications

• High school diploma or equivalent required with at least 1 year of relevant experience.
• Proficiency with Microsoft Office and data entry.
• Strong organizational and communication skills.

Responsibilities

• Will serve as the primary liaison for ASC Farmington with AES Director’s Office.
• Performs basic bookkeeping, budget reports, and expenditures reconciliation.
• Assists with hiring, temporary staff, purchasing, and travel arrangements.
• Arranges meetings, conferences, interviews, and calendar management.
• Maintains files, records, and other office documents.

Skills

Office admin

Customer service

Budget tracking

Data entry

Scheduling

Education

High School diploma

1 year relevant experience

Tools

Microsoft Office

Email systems

Job description

• Staff
• Staff Full-time
• Closing at: Oct 9 2026 - 23:55 MDT

• 503959
• NMSU satellite location, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Oct 9 2026 - 23:55 MDT

View favorites

Department Contact

Rebecca Martinez, [e-mail], 646-3125

Internal or External Search

External - Open to all applicants

Advertising Summary

The New Mexico State University's Agricultural Experimental Station is seeking a dependable and organized Administrative Assistant II to provide administrative and operational support for the Agricultural Science Center in Farmington. This position will assist with day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer service.

Position Details

• Position Title: Administrative Assistant Associate
• College/Division: Agricultural Experiment Station
• Department: 317700-AG SCIENCE CTR AT FARMINGTON
• Location: NMSU satellite location
• Offsite Location (if applicable):
• Target Hourly/Salary Rate: 16.83
• Appointment Full-time Equivalency: 1.0
• FLSA Status: Non-Exempt
• Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding: Not Applicable
• Standard Work Schedule: Shift: Other Shift

Job Duties and Responsibilities

Will serve as the primary liaison for Ag Science Center Farmington with AES Director’s Office on basic administrative and/or operational matters. Position will work closely with ASC Farmington Research Coordinator and ASC Farmington Farm Manager to ensure all operations are running smoothly, and all questions and concerns are addressed and resolved. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities, providing budget reports for faculty members, reconciliation of expenditures, and maintenance of purchasing contracts. Performs a range of staff and/or operational support activities such as initiating the process of hiring students, temporary/seasonal employees, and preparing requests to fill permanent job vacancies within the center. Arranges meetings and conferences, schedule interviews, and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements for faculty, staff, students, and visiting individuals such as potential candidates, speakers, and presenters. Assist with event planning and preparation for community outreach events, NMSU events, and/or center tours. Will maintain, establish, and update files, records, and other documents such as employee records, inventory records, and vehicle records. Operate various computer systems to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Accept, screen and route telephone calls. Prepares responses to routine email inquiries. Orders, stocks, and distributes office supplies. Sorts, screens, and distributes incoming and outgoing mail. Greets and directs visitors. May instruct and oversee the activities of student employees performing the same type of work. Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request