Administrative Assistant - ASAP

Set Free Alaska; Soldotna (AK); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Simple IRA with 3% match

Paid Time Off

Continuing Education Stipend

Job summary

Set Free Alaska is seeking an experienced office administrator in Soldotna, AK to coordinate ASAP-related services, manage client files, and support the ASAP process. The role emphasizes meeting coordination, scheduling, and communications with clients and staff.

Applicants should have four years of office administration experience, strong organizational and communication skills, and the ability to maintain confidentiality while supporting clients and multi-disciplinary teams.

Qualifications

• Four (4) years’ experience in office administration including experience in filing, chart management, Microsoft Office, customer service and communications.

Responsibilities

• Coordinate ASAP related services to ensure ASAP compliance and client support including, but not limited to arranging meetings, scheduling appointments, answering telephones, completing assessments for referral, tracking client progress, and ensuring client compliance with ASAP requirements and court-ordered conditions
• Monitor all ASAP clients as they navigate the ASAP process
• Manage accurate client files within AKAIMS including, but not limited to: documenting case activity, updating client progress and reporting to ASAP multi-disciplinary teams.
• Refer for client breathalyzer tests and/or urinalysis tests according to SFA policy and State of Alaska ASAP standards as needed
• Create and distribute reports on client outcomes

Skills

Written communication

Verbal communication

Organizational skills

Team player

Motivation

Discretion

Dependability

Rapport building

Confidentiality

Electronic communication tools

Punctuality

Education

Associate’s degree in criminal justice or related field

Tools

Microsoft Office

Job description

** Voted Best Employer in AK 4 Years Running **

Job summary:

Monitor all cases referred by Alcohol Safety Action Program (ASAP). Perform duties such as arranging meetings, scheduling appointments, answering telephones, tracking client progress and ensuring client compliance with ASAP. This position includes keeping client files, creating computer spreadsheets and helping support clients navigate the ASAP process.

Benefits:

• Insurance
  • Health
  • Dental
  • Vision
  • Life
  • Short Term Disability
• Simple IRA with 3% match
• Paid Time Off
• Continuing Education Stipend

Qualification:

Requirements:

• Four (4) years’ experience in office administration including experience in filing, chart management, Microsoft Office, customer service and communications.
• Ability to:
  • Pass a drug screening and State of Alaska background check
  • Qualify for SFA’s commercial automobile insurance
• A current valid driver’s license

Preferred:

• Associate’s degree in criminal justice or related field

Skills required:

• Excellent written, verbal and organizational skills
• Punctuality and consistency in reporting to work
• The ability to:
  • Be a team player, demonstrate motivation, exercising discretion and dependability
  • Build rapport with clients, community partners and staff
  • Establish and maintain clear therapeutic boundaries
  • Maintain confidentiality and treat everyone with dignity and respect
• Proficient computer skills and fluid use of electronic communication tools

Job responsibilities:

• Coordinate ASAP related services to ensure ASAP compliance and client support including, but not limited to arranging meetings, scheduling appointments, answering telephones, completing assessments for referral, tracking client progress, and ensuring client compliance with ASAP requirements and court-ordered conditions
• Monitor all ASAP clients as they navigate the ASAP process
• Manage accurate client files within AKAIMS including, but not limited to: documenting case activity, updating client progress and reporting to ASAP multi-disciplinary teams.
• Refer for client breathalyzer tests and/or urinalysis tests according to SFA policy and State of Alaska ASAP standards as needed
• Create and distribute reports on client outcomes