Administrative Assistant and Dispatcher

Marian University; Indiana, Indianapolis (PA, IN); On-site; USD 30,000 - 50,000; Full time

Job summary

An established institution is seeking a dedicated Administrative Assistant and Dispatcher to enhance its mission through exceptional service and organizational skills. This role involves maintaining communication with campus police, coordinating emergency assistance, and ensuring professional service across departments. Ideal candidates will possess strong organizational abilities and a commitment to the institution's values. Join a diverse community where your contributions will directly impact the safety and efficiency of campus operations, making a meaningful difference in the lives of students and staff alike.

Qualifications

• Exceptional organizational and relational skills are essential.
• Experience in higher education is preferred.

Responsibilities

• Maintain two-way radio communications with campus police.
• Collaborate with various divisions for timely service.

Skills

Organizational Skills

Customer Service

Communication Skills

Team Collaboration

Education

Associate Degree

Bachelor's Degree (preferred)

Job description

Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Administrative Assistant and Dispatcher to promote our Catholic Franciscan mission and identity by providing direct customer service and developing, tweaking and coordinating (in partnership with the Chief of Police), consistent systems and practices focused on excellent service, hospitality, and efficiency.

The Administrative Assistant/Dispatcher is a self-starter with exceptional organizational and relational skills. This role requires ability to represent Marian University in a positive and professional way to diverse populations. Additionally, this person will collaborate with professionals in various divisions across campus to ensure timely and professional service. They will review dispatch log, reports, and e-mails, and assists the Chief of Police in administrative follow up as needed.

Essential Duties and Responsibilities:

• Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.


• Responsible for maintaining two-way radio communications with the campus police officers, coordination of emergency assistance off-campus, monitoring of security and maintenance alarms and cameras on campus, and administrative and clerical duties.


• Collaborate with professionals in various divisions across campus to ensure timely and professional service.


• Review dispatch log, reports, and e-mails, and assists the Chief of Police in administrative follow up as needed.


• Designs and implements trainings and policy review experiences for dispatch team.


• Maintains digital and hard copy manual for dispatchers, reviews and updates quarterly.


• Participates in MUPD training as needed.


• Collaborates with RCL and CCS staff regarding emergency protocols and dispatch roles.


• Assists in report preparation and data collection/tracking.


• Communicates with Operations team and follows up on maintenance concerns reported through MUPD.


• Participates in Building Coordinates trainings.


• Additional responsibilities as assigned by Chief Richardson.

Required Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have an Associate Degree.


• As well as a higher education experience.


• Preferences will be given to those with a Bachelor's Degree.

Review of applications will begin immediately and continue until the position is filled.

For Consideration All Applications Require:

1. Cover Letter


2. Current resume or CV


3. Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.


4. Responses to the supplementary mission & identity questions.

Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.