Administrative Assistant (Allied Health)

Butte-Glenn-Community-College-District; Oroville (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Administrative Assistant (Allied Health) at Butte Glenn Community College District provides complex administrative support to department administrators and faculty in the Allied Health programs. Responsibilities include budget management, invoice reconciliation, travel form processing, student registration, certificate tracking, and minute-taking for department meetings.

The role follows a Monday-Thursday 7:30 a.m. to 5:00 p.m.

Qualifications

• High School Diploma or GED required.
• Two or more years of progressively responsible administrative support experience.
• Ability to travel for off-site meetings and events as needed.

Responsibilities

• Provide moderate to complex administrative support for administrators and departments.
• Maintain and manage multiple budgets; reconcile invoices and process payments.
• Process travel requests, flex payments, and schedule forms; register students for classes.
• Track program certificates and document minutes for department meetings.
• Support Allied Health department chairs and faculty in daily operations.

Skills

Administrative support

Budget tracking

Invoice processing

Travel forms processing

Student registration

MS Office

Excel

Education

High School Diploma or GED

2+ years admin experience

Tools

MS Office

Excel

Job description

ADMINISTRATIVE ASSISTANT (ALLIED HEALTH)

CSEA Range 25; Full-time/Non-Exempt; 40 hours per week; 12 months per year

Click here for the full Job Description/Classification Specification.

Projected Recruitment Timeline

Anticipated Application Screening Period: November 6-12, 2026

Tentative First Interview Dates: November 18-20, 2026 (Zoom)

Tentative Second Interview Dates: November 30 - December 1, 2026 (In Person)

Anticipated Start Date: January 4, 2027

POSITION HIGHLIGHTS

The Administrative Assistant organizes, coordinates, and provides moderate to complex administrative support for an administrator, senior-level manager, department, division, program, and/or various special projects for the Allied Health department.

The Administrative Assistant is responsible for maintaining and managing multiple budgets; reconciling, tracking, and processing invoices; processing required forms for travel requests, flex payments, exception notices, etc.; registering students for their classes; tracking and issuing program certificates; composing and recording minutes for department meetings; and supporting Allied Health department chairs and faculty in day-to-day operations for a variety of CTE programs and departments.

Work Schedule

The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., Friday, 8:00 a.m. - 12:00 p.m. Over the summer the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m. with Fridays off.

MINIMUM QUALIFICATIONS

EDUCATION/EXPERIENCE

• High School Graduate or General Educational Development (GED); AND
• Two (2) years of increasingly responsible experience providing administrative support to an administrator, senior manager, division, department, and/or program; OR
• Any combination of education and experience which would provide the required qualifications for the position.

CERTIFICATES, LICENSES, REGISTRATION, SPECIAL AND/OR OTHER REQUIREMENTS

• May be required to travel for various off-site meetings, trainings, conferences, and/or events in support of the overall objective of the position.

REQUIRED UPON HIRE

• Offers of employment are contingent upon the submission of official transcripts showing completion of the degree, and proof of other requirements of the position, that minimally qualified the applicant.
• If the position has an education equivalency component within the minimum qualifications and the applicant qualified under equivalency, transcripts may not be required upon hire.
• Foreign transcripts must include a U.S. evaluation and translation. For list of agencies that provide this service click here.

PRE-EMPLOYMENT REQUIREMENTS

• The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
• Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that they are free of active tuberculosis.
• As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing.

ADDITIONAL RESOURCES FOR APPLICANTS

Application Tips for Success

For helpful tips and guidance on navigating our application submission and recruitment process, please refer to the document below.

• Application Tips for Success

Travel and Relocation Accommodations

For candidates traveling more than 80 miles to attend an onsite interview at Butte College, you may be eligible for travel reimbursement. And if hired, consider our relocation incentives below.

• Travel Reimbursement for Interviews
• Relocation Incentive

Butte Glenn Community College District (BGCCD) IS AN EQUAL OPPORTUNITY EMPLOYER

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Butte Glenn Community College District is committed to creating a diverse workforce focused on equity, inclusion, and accessibility for all faculty, staff, administrators, managers, and students. The District is dedicated to building an environment that supports our diverse student populations providing opportunities to mentor, encourage, and prepare our students to be successful in the world and expose them to global perspectives. Our District community of professionals is devoted to enriching our students' lives by bringing to light a variety of ways to engage and discover their individual and collective paths through education.

BGCCD is committed to the principles of equal employment opportunity. It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, gender identity, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification.

Butte Glenn Community College District participates in E-Verify to confirm the identity and employment eligibility of all new hires.

The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.