Administrative Assistant (Administrative Specialist 2) Job Share (Permanent full-time position)

Oregon Inc; Salem (OH); Hybrid; USD 48.000 - 67.000; Vollzeit

Benefits dieser Stelle

Excellent medical, vision, dental

Paid time off

Public Service Loan Forgiveness (PSLF)

PERS/OPSRP retirement

Training and development opportunities

Zusammenfassung

The Oregon Health Authority in Salem, Oregon, is seeking an Administrative Assistant (Administrative Specialist 2) to support the Enterprise Delivery Governance and Engagement unit. The role is shared between two staffers (50/50) and requires maintaining confidential information, schedules, and workflows to meet project deadlines in a hybrid work setting.

You will assist the section manager and IT Director with administrative tasks, minutes, data collection, and reporting, helping ensure timely

Qualifikationen

• Three years of secretarial or administrative support experience with coordinating office procedures and reporting.
• An associate degree in general office occupations with two years of related experience.
• Equivalent combination of education and experience.

Aufgaben

Kenntnisse

Customer service

Interpersonal skills

Written communication

Verbal communication

Organizational skills

Word processing

Excel

Outlook calendar management

Ausbildung

Associate degree in general office occupations

2 years secretarial/administrative support experience

Equivalent combination of education and experience

Tools

Word

Excel

Outlook

Jobbeschreibung

Position Information

Administrative Assistant (Administrative Specialist 2) (Job Share, Permanent full-time position)

Salary Range: $4,312 - $5,988

Work Schedule

The role will be divided between two employees. Employee A will work 50% of a standard 40-hour work week, equating to 20 hours per week, Monday - Friday 8 AM - 12 PM. Employee B will work 50% of the same work week, equating to 20 hours per week, Monday - Friday 1 PM - 5 PM.

Role Overview

The primary purpose of this position is to assist the Enterprise Delivery Governance and Engagement (EDGE) unit, which now encompasses the Enterprise Architecture and Project Solutions teams, Business Relationship Managers, Business Account Managers, by providing administrative services. This includes assisting the section manager and IT Director in applicable tasks and resource tracking related to administrative functions. The position will establish and maintain administrative standards, policies, procedures and workflow to ensure project related timeframes and deadlines are met. The position deals with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy.

Minimum Qualifications

• (a) Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
• (b) An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
• (c) An equivalent combination of education and experience.

Desired Attributes

• Outstanding customer service and interpersonal skills
• Reliable and dependent
• Strong and accurate written and verbal communication skills
• Flexibility to adapt to a rapidly changing and at times non-routine work environment
• Experience with organizing, coordinating, and communicating minutes and details of meetings
• Strong organizational skills
• Strong Word, Excel, and Outlook calendaring skills
• Ability to work independently and as part of a team

Preference Statement

Preference may be given to candidates with demonstrated experience coordinating meetings and managing related logistics in a fast-paced, dynamic work environment.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month
• Potential eligibility for the Public Service Loan Forgiveness Program
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
• Training and development opportunities to grow your career with the State of Oregon

Additional Details

This announcement is for [2], part-time, permanent, SEIU represented, Administrative Assistants (Administrative Specialist 2) based in Salem, Oregon. This is a hybrid position.

Review Section 4: Working Conditions in the position description (linked above) for more information.

Eligibility and Employment Conditions

Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.

The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%.

This position does not provide visa sponsorship.

Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization.

If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.

We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Equal Opportunity Statement

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees.

We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation.

Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities.

Company Culture

We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.