Administrative Assistant, Absence

careers-compsych; United States; On-site; USD 28,240 - 30,996; Full time

Benefits offered by this job

PTO

Medical, dental, vision

401(k) with match

Wellness program

Job summary

ComPsych is seeking an Absence Administrative Assistant to support the Absence Operations department and Vice President, ensuring detail-oriented, high-quality work in a structured, fast-paced environment. This role involves preparing minutes, organizing meetings, creating communications materials, and assisting leaders with data visuals and travel/expense tasks.

Strong MS Office skills and 1–3 years of experience are required; Bachelor’s preferred, high school diploma acceptable with stability

Qualifications

• Bachelor's Degree preferred; High School Degree or equivalent required.
• 1-3 years of administrative experience.
• Proficiency in MS Office, Excel, PowerPoint.
• Excellent written and verbal communication.
• Focus on details and goal-oriented results.
• Strong organizational skills.
• Stable Work History.
• Ability to multi-task and work autonomously.

Responsibilities

• Provide administrative assistance to the Absence Vice President and Operational Leaders.
• Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions.
• Support the team with creating data visuals, presentations, printing and preparing communications materials.
• Deliver clear and concise messages; write and distribute emails and memos.
• Submit and reconcile expense reports in a timely manner; book travel arrangements.
• Liaise with executive and other administrative staff to handle requests from managers/departments.
• Run routine reports and create basic reports and summaries from data.

Skills

Attention to detail

Communication skills

Time management

Self-starter

Education

Bachelor's degree preferred

High School Diploma or equivalent

Tools

MS Office

Excel

PowerPoint

OneNote

Job description

About ComPsych

ComPsychⓇ is the worldwide leader in organizational mental health, well-being, and absence management, dedicated to igniting human potential in workplaces across the globe. For over 40 years, we have combined the best in technology with unmatched human expertise to help individuals and their organizations thrive. Our GuidanceResourcesⓇ and AbsenceResourcesⓇ solutions deliver end-to-end mental health, well-being, work-life, health navigation, and absence support to more than 75,000 customers worldwide, touching more than 160 million lives across 200 countries. Visit compsych.com to find out why 40% of the Fortune 500 choose ComPsych for their mental health and absence management needs.

Job Summary

We are seeking an enthusiastic Absence Administrative Assistant for our Absence Operations department who will directly support our Absence Vice President and support key Operational Leaders. This individual will have a strong attention to detail, customer service experience, commitment to quality, and be comfortable working in a structured fast-paced environment.

Primary Responsibilities

• Provide administrative assistance to both the Absence Vice President and Operational Leaders
• Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions as requested
• Support the team with creating data visuals, presentations, printing and preparing any communication materials
• Deliver clear and concise messages
• Write and distribute email, correspondence memos, letters etc.
• Listen attentively and ask the necessary questions to confirm understanding for notes
• Perform data entry in Microsoft Excel, Microsoft One Note, and other computer applications
• Book travel arrangements
• Submit and reconcile expense reports in a timely manner
• Liaise with executive and other administrative assistance to handle requests and queries from other managers/internal departments
• Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters
• Create basic reports and summaries from the generated data
• Share reports with relevant personnel and answering basic questions about the data
• Other duties as assigned

Job Qualifications

• Bachelor's Degree preferred, High School Degree or equivalent required
• 1-3 years of administrative experience required
• Effective written and verbal communication skills
• Focus on details and goal-oriented results
• Excellent time management skills and ability to prioritize work
• Proficiency in MS Office, Excel, PowerPoint
• Ability to pivot quickly and understand priorities
• Ability to think critically by gathering information, evaluating options and implementing the best solution
• Experience supporting executive level individuals preferred
• Strong organizational skills
• Excellent written and verbal communication skills
• Stable Work History Required
• Quick thinking, high energy, positive and professional, with demonstrated multi-tasking and critical thinking skills
• Self-starter with ability to multi-task and work autonomously

Compensation and Benefits

• Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more
• The salary range for this position is $20.50 - $22.50/hr USD. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, and scheduled hours.

EEO

ComPsych is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, age, genetics, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status and any other characteristic protected by federal, state or local laws. ComPsych Corporation maintains a drug free workplace.

ComPsych Corporation and its affiliates is committed to the responsible and transparent handling of your personal data. Information collected during the recruitment process will be used to assess your application and, where applicable, to prepare and administer an offer of employment. Your personal data will be processed in accordance with the privacy laws applicable in your country or jurisdiction of residence, which may include the California Consumer Privacy Act (CCPA), the EU General Data Protection Regulation (GDPR), Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation, and other applicable national or local privacy laws. For full details on what personal data we collect, how we use it, your rights as an Applicant, and how to contact us with privacy-related questions, please review the relevant Applicant Data Privacy Notices: US Applicant Data Privacy Notice & Canada Data Privacy Notice.