Administrative Assistant - 5

County of Bucks; Doylestown (Bucks County); On-site; USD 40,000 - 55,000; Full time

Job summary

County of Bucks seeks an Administrative Assistant to support the Board of Assessments, maintaining the county's assessment database and handling daily office tasks in line with state statutes. Responsibilities include editing and updating property records, preparing for annual and interim appeal hearings, and composing letters and reports while serving the public and other agencies.

The role requires proficiency in Word and Excel, a 35 wpm keyboard, strong communication, and the ability to work

Qualifications

• High diploma or equivalent with emphasis on business courses.
• Knowledgeable in Microsoft Word and Excel, with a keyboard skill of 35 wpm.
• Knowledge of Business English, spelling and arithmetic.
• Ability to work without direction.
• Ability to work effectively with the public and other agencies.

Responsibilities

• Sound working knowledge of assessment software used in processing changes to the Board of Assessment database.
• Updates and makes changes to property records in the Board of Assessment database.
• Working knowledge of annual/interim appeal process and sign-in procedure for appeal hearings.
• Assists with data entry and file preparation for annual/interim appeal hearings & decisions.
• Processes records for the Homestead Exclusion Program.
• Working knowledge of processes for parcels receiving exemptions.
• Maintains various files, including scanning.
• Works with and dispenses data to taxing authorities.
• Working knowledge of Bucks County tax maps.
• Assists in the compilation of information, reports and programs.
• Assists in the solution of problems.
• Composes letters, reports, etc., as directed.
• Screens and refers phone calls and visitors to proper people giving or searching for answers to routine questions.
• Meets and deals effectively with public and staff.

Skills

Word processing

Microsoft Word

Microsoft Excel

Typing speed 35 wpm

Business English

Spelling and arithmetic

Independence/Work without direction

Public/customer service

Education

High school diploma or equivalent with emphasis on business courses

Tools

Microsoft Word

Microsoft Excel

Job description

COUNTY OF BUCKS

• DEPARTMENT:** Board of Assessments **UNION:** 03
• FLSA STATUS:** Non-Exempt **GRADE:** 05
• JOB TITLE:** Administrative Assistant / 5 **JOB CODE:** 0306

Responsible for the editing, maintenance and updating of the county assessment database following state statutes regarding property assessment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Sound working knowledge of the assessment software used in processing assessment changes to the Board of Assessment database.
• Updates and makes changes to property records in the Board of Assessment database.
• Working knowledge of annual/interim appeal process and sign-in procedure for appeal hearings.
• Assists with data entry and file preparation for annual/interim appeal hearings & decisions.
• Processes records for the Homestead Exclusion Program.
• Working knowledge of processes for parcels receiving exemptions.
• Maintains various files, including scanning.
• Works with and dispenses data to taxing authorities.
• Working knowledge of Bucks County tax maps.
• Assists in the compilation of information, reports and programs.
• Assists in the solution of problems.
• Composes letters, reports, etc., as directed.
• Screens and refers phone calls and visitors to proper people giving or searching for answers to routine questions.
• Meets and deals effectively with public and staff.May be required to perform additional work that follows prescribed or well-established procedures that can be learned within a reasonable time by training on the job. More detailed instructions as to the nature of their duties will be given to employees at the beginning of work.
• Operates office equipment such as a typewriter, copier, calculator, cash drawer, scanner and computer.

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

• High diploma or equivalent with emphasis on business courses.
• Knowledgeable in Microsoft Word and Excel, with a keyboard skill of 35 wpm.
• Knowledge of Business English, spelling and arithmetic.
• Ability to work without direction.
• Ability to work effectively with the public and other agencies.