Administrative Assistant 4 - Provost Office

Nevada System of Higher Education; Reno (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance options including/HP,

Life insurance

Fitness center access

Mountain EAP

SEC - Staff Employees’ Council

Job summary

The University of Nevada, Reno is seeking an Administrative Assistant to join the Office of the Provost. You will support multiple Vice Provosts and the Provost’s Chief of Staff, manage calendars, coordinate meetings, and assist with office operations in a fast-paced higher-ed environment.

This role requires a high school diploma and four years of relevant experience, proficiency in Word and Excel, and the ability to handle sensitive information with discretion.

Qualifications

• Requires high school or equivalent and four (4) years of progressively responsible relevant work experience including administrative/program support to professional staff and management; performing secretarial duties; coordinating communications; supervising staff; researching information.

Responsibilities

• Resolve administrative questions and act as a liaison between faculty, staff, students, and the public.
• Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators; diffuse upset customers.
• Stay current with University issues, problems, activities, and special interests.
• Maintain and prioritize calendars for Vice Provosts and Chief of Staff.
• Coordinate and schedule meetings and trainings; prepare correspondence, agendas, minutes and supporting documentation.
• Gather additional information, provide data, and communicate issues to the Vice Provosts and Chief of Staff as needed.
• Exercise discretion and judgment with highly sensitive and confidential information.
• Research and develop presentations, projects and reports for the Vice Provosts.
• Coordinate departmental communications; manage timeliness of cyclical communications and create/send communications for the unit.
• Responsible for the departmental budget and assist with fiscal and HR transactions.
• Serve as primary resource for Vice Provosts’ initiatives and events; coordinate logistics with facilities, IT, police, etc.

Skills

Administrative support

Secretarial duties

Coordination

Staff supervision

Information research

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Job Description

The Office of theProvostat the University of Nevada, Reno is seeking applications for an Administrative Assistant to join our team who enjoys a fast-paced environment, is passionate about higher education, and has the flexibility to change focus following the university’s mission.Led by the Executive Vice President and Provost, this office supports the academic mission of the university and the related services. The position will serve as an active member of the Office of the Provost and will provide administrative assistance to various ViceProvosts and the Provost’s Chief of Staff. The position will assist with office management, oversee the continuity of Office of the Provost purchasing, coordinate and schedule meetings and trainings, and serve on behalf of the office for events and activities.This is an opportunity for someone with a ready and willing attitude to play a role in exciting new projects while learning about the entire university system.

Responsibilities

• Resolve administrative questions and act as a liaison between faculty, staff, students, and the public
• Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators; diffuse upset customers
• Stay current with University issues, problems, activities, and special interests
• Maintain and prioritize various Vice Provosts and Chief of Staff’s calendars
• Coordinate and schedule meetings and trainings, prepare correspondence, communication, and reports, create, and distribute agendas, minutes and supporting documentation
• Gather additional information, provide data, and communicate issues to the Vice Provosts and Chief of Staff as needed
• Exercise discretion and judgment with highly sensitive and confidential information
• Researches, assembles and develops various presentations, projects and reports for the Vice Provosts
• Coordinate departmental communication initiatives; responsible for the timeliness of cyclical communications; create and send communications for the unit
• Responsible for the departmental budget
• Assist with fiscal and HR transactions
• Serve as primary resource and contact for Vice Provosts initiated activates and other events
• Coordinate logistical needs; organize, schedule, coordinate, ensure compliance with policies, collaborate with other departments (facilities, IT, police, etc.)

Essential Qualifications

• This position requires graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providingadministrative/programsupport to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Additionally, this position requires experience using Microsoft Word and Excel.

Schedule

The typical work schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 29

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

The Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance
• Life insurance, generous annual and sick leave - Classified Benefits
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Mountain EAP supports employees (and eligible dependents) through life’s difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Grant-in-aid for Classified Employees

The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program

Department Information

The Office of the Executive Vice President and Provost coordinates the academic mission of the university, manages the academic experience for students, and implements policies and procedures related to faculty and administration.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at [e-mail].

Please attach the following document(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service‑connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job‑related tasks.

For positions that require driving, evidence of a valid driver’s license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Us

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land‑grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land‑grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290‑acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early‑career faculty.

Collaborating with world‑renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18‑month program that fully supports undergraduate students in becoming entry‑level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 RegionalTechnology and InnovationHubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories.Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high‑impact education, world‑improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land‑grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

University of Nevada, Reno