Administrative Assistant 3 - Cobb County

State of Georgia; North Carolina; Hybrid; USD 44,000 - 54,000; Full time

Benefits offered by this job

Training opportunities

401(k) plan

457 plan

13 paid holidays

Vacation & sick leave

Medical

Dental

Vision

Long/short-term care

Life insurance

Employee discount programs

Telework opportunities

Job summary

The State of Georgia’s Department of Human Services is seeking an Administrative Assistant3 in Cobb County. You will support the Division of Family and Children Services with a wide range of office duties, travel and purchasing tasks, and customer service interactions.

The role reports to the County Director and offers telework options depending on the position. Required are a HS diploma or GED with 4 years of related experience (or 2 years at Admin Assistant 2).

Qualifications

• High school diploma or GED required with 4 years related experience, or 2 years at Admin Assistant 2.
• Preferred: Associates degree and 2 years related experience.
• Customer service skills and ability to multi-task in a fast-paced environment.
• Proficiency in Word, Excel, Publisher, and Office365 including SharePoint and Teams.

Responsibilities

• Manage routine administrative functions for the agency/office (travel, vendors, contracts, purchasing).
• Provide administrative support to assigned area and staff.
• Assist claimants, employers, staff, and the public with inquiries.
• Prepare documents, reports, and presentations as needed.
• May represent the manager and train junior staff; perform with minimal supervision.

Skills

Customer service

Multitasking

Communication skills

Problem solving

Attention to detail

Education

High school diploma/GED

Associates degree (preferred)

Tools

Microsoft Word

Excel

Publisher

Office365 Suite

SharePoint

TEAMS

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! Job Title: Administrative Assistant3 - Cobb County Agency: Department of Human Services Job Requisition ID:JR0000007672 Shift: Day (United States of America) Compensation Details:$48,880.

Job Description: Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. Start your career in public service. The Division of Family and Children Services (DFCS), Child Welfare Services (CWS), is seeking candidates to fill the position of Administrative Assistant3. This position will report to the CWS County Director and will be located in Cobb County.

What we offer:

• unique training opportunities
• employee retirement plan: 401(k) plan and 457 plan
• 13 paid holidays
• vacation & sick leave
• medical
• dental
• vision
• long/short-term care
• life insurance
• employee discount programs
• telework opportunities depending upon the position(s).

Under direct supervision, establishes and enforces child support obligations of responsible parents. Coordinates child support activities with legal, judicial and public organizations. Under broad supervision, performs a wide range of office administration duties for assigned functions or program areas. Duties may be complex in nature and may involve access to confidential information. May be required to research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. Monitors/tracks multiple initiatives.

Role and Responsibilities:

• Manages routine administrative functions for the agency/office, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, etc.
• Provides administrative support to assigned area.
• Provides assistance and problem resolution to claimants, employers, staff, other agencies, and/or the general public.
• Provides program, administrative, and/or technical assistance and interpretation to customers and staff, research and resolve detailed program or client issues/questions and prepare required documents.
• May represent the manager in various matters and/or serve as a lead worker.
• May train subordinate staff in proper procedures of day-to-day operations.
• Performs job responsibilities with minimal supervision.

Minimum Qualifications: High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Preferred Skills/Qualifications:

• Associates degree from an accredited college/university and 2 years related experience.
• Must be able to multi-task in a high functioning work environment.
• Must have customer service skills.
• Must have knowledge of all Microsoft Office platforms, especially Word, Excel, and Publisher as well as knowledge of Office365 Suite, to include SharePoint and TEAMS.
• Must be able to adapt to various situations and needs to remain professional.

Additional Information: For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov.

Employment Information: DHS is an equal opportunity employer. Current state employees are subject to State Personnel Board (SPB) Rules regarding salary. If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail]. The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks. DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DHS will contact educational institutions to verify degree(s), diploma, licensure, etc. As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

Equal Employment Opportunity Employer: The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.