Administrative Assistant 2 (PCN 20-6833)

Alaska Manufacturing Extension Partnership; Anchorage (AK); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Parking

Flexible schedule

Paid time off

Career growth

Job summary

The Alaska Department of Corrections, Division of Pretrial, Probation, and Parole, is seeking an Administrative Assistant 2 for the Anchorage Probation Office in Anchorage, Alaska. This role supports probation staff with scheduling, correspondence, and records, while coordinating with internal teams and external partners to keep operations running smoothly.

Candidates should have strong customer service, teamwork, and information-management skills.

Qualifications

• Proven customer service skills with a focus on internal and external stakeholders.
• Strong interpersonal and communication abilities in a diverse environment.
• Ability to manage information and maintain organized records and office systems.

Responsibilities

• Provide essential administrative support to Anchorage Probation, including scheduling, correspondence management, and record keeping.
• Process payables, travel packets, timekeeping materials, and expenditure reconciliation.
• Serve as a communication hub, coordinating with probation staff, external partners, and statewide offices.

Skills

Customer Service

Interpersonal Skills

Information Management

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Department of Corrections, Division of Pretrial, Probation, and Parole, is recruiting for an Administrative Assistant 2 position for the Anchorage Probation Office located in Anchorage, Alaska

Watch Alaska DOC's video here: DOC 2026_45 sec Watch Alaska DOC’s Division of Pretrial, Probation, & Parole video here: Probation-Pretrial-Parole

What You Will Be Doing

This position provides a variety of paraprofessional work in support of commissioned peace officers and assists in administrative duties to maintain a functioning field office including but not limited to:

• Providing essential administrative support to Anchorage Probation, including, scheduling, correspondence management, and maintaining accurate office records.
• Processing payables, travel packets, timekeeping materials, and expenditure reconciliation ensuring compliance.
• Serves as a communication hub for the unit, coordinating with probation staff, external partners, and statewide offices to support efficient operations.
• Maintaining inventory tracking, ordering needs, and documentation to support daily office functionality.

Our Mission, Values, and Culture

The Alaska Department of Corrections, Division of Pretrial, Probation & Parole, strives to help provide positive change in every town, village, and neighborhood in Alaska by enhancing public safety, assisting the court with fair administration of justice for victims and defendants, and by providing quality supervision that holds defendant's accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success. You will help in the administration of various levels of support for the division.

Benefits of Joining Our Team

The Anchorage Probation Office is the largest probation office in the state with a high volume of work duties to keep you challenged. Flexible schedules are available after meeting probationary period guidelines and dependent on office needs. Paid time off and career advancement opportunities. Parking is provided.

The Working Environment You Can Expect

This position is located at the Anchorage Probation Office. You will be interacting regularly with staff, defendants, offenders, and community members while collecting information and relaying to the appropriate channels.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
• Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note

Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

REQUIRED DOCUMENTS

If selected for an interview, the applicant must provide the following:

• 3 professional references
• 3 most recent employee evaluations

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel& Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Nick Lemrise
Administrative Operations Manager
907-465-1013
[e-mail]