Administrative Assistant 2- MCG-Otolaryngology

Augusta University; Augusta (GA); On-site; USD 24,631 - 30,196; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan options

Tuition assistance after 6 months

Paid holidays

Job summary

A prominent university in Georgia is seeking an experienced Administrative Assistant 2 to provide vital administrative support to the Chair of the Department of Otolaryngology. Responsibilities include managing schedules, overseeing department publications, and coordinating recruitment processes. Candidates must have a related associate's degree or equivalent experience. This full-time role offers competitive hourly pay ranging from $17.88 to $21.92, along with comprehensive benefits including health insurance, retirement plans, and paid leave.

Qualifications

• Four years of progressively responsible administrative support experience required.
• Experience in an academic medical or surgical setting preferred.

Responsibilities

• Provide primary administrative support to the Chair.
• Schedule meetings and maintain departmental calendars.
• Compile and publish department newsletters.
• Coordinate faculty recruitment processes.
• Manage P-card and conduct financial reporting.

Skills

Microsoft Office proficiency

Medical terminology

Detail oriented

Excellent communication skills

Strong organizational skills

Customer service skills

Confidentiality maintenance

Project coordination

Education

Associate's degree in related field

High school diploma/GED with 7 years experience

Job description

Administrative Assistant 2 – Otolaryngology

Job ID: 294790

Location: Augusta University, Augusta, GA

Full Time; Days, Monday – Friday

About the Department

The Department of Otolaryngology-Head and Neck Surgery at the Medical College of Georgia treats adults and children with ear, nose, and throat disorders, with emphasis on thyroid and parathyroid surgery, head & neck cancer, neck masses, endoscopic sinus surgery, otology, cochlear implants, plastic surgery, sleep surgery, skull base surgery, voice disorders, adult dysphagia, and complex airway reconstruction. The faculty are devoted to education and development of outstanding clinicians, and the department supports more than 40 ongoing studies and over 140 publications in the last five years.

Job Summary

The Administrative Assistant 2 serves as the primary administrative support to the Chair, manages department processes and schedules, acts as Associate Editor for the department newsletters, and oversees the departmental purchase card.

Responsibilities

• Serve as Administrative Assistant to the Chair: scheduling meetings, maintaining the calendar and CV, updating PACT, completing travel paperwork and logistics, preparing teaching materials, transcribing correspondence, assisting with hospital credentialing and licensing, compiling and distributing meeting agendas and minutes, coordinating patient liaison and logistics for all department functions including CME Symposia and strategic planning conferences.
• Coordinate faculty and staff processes: Faculty Promotion and Tenure process, Faculty/Fellow recruitment, advertising calendar, orientation for new faculty, fellows and staff, approving exempt staff leave, maintaining travel and leave sheets, and distributing Faculty/Fellow Away Dates memoranda.
• Maintain department files, process UPS deliveries, update and distribute clinical schedules.
• Compile newsworthy information and publish the semi-annual department newsletters and annual state of the department address.
• Obtain and manage the department P‑card and conduct appropriate reporting, and assist the Business Manager and Administrator as needed.

Required Qualifications

• Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible administrative support experience.
• Or, high school diploma/GED and seven years of progressively responsible administrative support experience.

Preferred Qualifications

• Experience in an academic medical or surgical setting.

Knowledge, Skills & Abilities

• Proficient in Microsoft Office and other computer software/databases.
• Medical terminology and transcription.
• Detail oriented.
• Excellent interpersonal, written, and verbal communication skills.
• Strong organizational and customer service skills.
• Ability to maintain confidentiality.
• Ability to coordinate multiple concurrent projects and tasks and adhere to deadlines.

Shift, Salary & Benefits

• Shift: Days, Monday – Friday.
• Salary: $17.88 – $21.92 hourly (range B5). Salary to be commensurate with qualifications within the established range.
• Pay Band: B5.
• Recruitment Period: Until Filled.
• Benefits (full‑time eligible): health, dental, and life insurance; Teachers Retirement System or Optional Retirement Plan; earned vacation time, sick leave, and 13 paid holidays; tuition assistance after 6 months of employment.

Conditions of Employment

All candidates must pass a Background Check. Depending on duties, a credit check, vehicle report, and proof of academic credentials may be required. Employees must preserve confidentiality and adhere to cybersecurity and privacy policies.

Credit Check

Position requires acquisition of a P‑Card and handling of sensitive information; a satisfactory Consumer Credit check is required.

Other Information

Responsible for promoting a customer‑friendly environment and providing superior service to patients, students, faculty, and employees. Augusta University is a patient‑and‑family‑centered, tobacco‑free environment.

Equal Employment Opportunity

Augusta University is proud to be an equal‑opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How to Apply

Please tailor your resume to the position by highlighting relevant experience and skills. For external applicants, select "University Faculty & Staff > External Applicants" on the careers site. For internal applicants, select "University Faculty & Staff > Internal Applicants". For assistance, call 706‑721‑9365. To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=294790&PostingSeq=1