ADMINISTRATIVE ASSISTANT 2

Washington State Patrol; Washington; On-site; USD 34,000 - 42,000; Full time

Job summary

Washington State Patrol in District 7 is seeking a front-line clerical support specialist who greets the public, handles inquiries, and keeps the district office running smoothly.

The role emphasizes teamwork, filing, basic account tasks, processing subpoenas, and maintaining records such as DUI cost/recovery spreadsheets. Applicants should have a high school diploma or GED and at least two years of clerical experience.

Qualifications

• High school diploma or GED.
• Two years clerical/office experience.

Responsibilities

• Greet and assist visitors entering the district office.
• Respond to inquiries regarding policies, regulations, services of the Washington State Patrol and other agencies.
• Keep the front office and lobby stocked with various forms and brochures for the public.
• Accept subpoenas.
• Follow policies and procedures.
• Answer incoming public calls.
• Help and respond to a variety of inquiries from the public.
• Find and research answers when not immediately available.
• Maintain the DUI cost/recovery spreadsheet for restitution orders by Skagit County District Court.

Skills

Customer service

Job description

If you answer YES to any of these questions this is the perfect opportunity for you!

• Are you a self-starter with an interest in providing clerical support?
• Do you thrive in a team environment?
• Do you want a position with career growth opportunities?

About the Agency & Division:

The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Field Operations Bureau is primarily responsible for traffic law enforcement, collision investigation, and motorist assists on 7,056.18 centerline miles (18,642 lane miles) of state highways and interstates. The bureau oversees eight geographical districts statewide, where commissioned troopers carry out the department's primary goal of providing a safe motoring environment for the public.

District 7

District 7, under the command of Captain Deion Glover, is situated in the northwest corner of Washington with headquarters located in Marysville. The district provides service in Island, San Juan, Skagit, Snohomish, and Whatcom Counties.

This position greets and helps the public. It also serves as support to the Marysville detachments and the District. Support is accomplished through established filing systems; sorting and filing projects; maintaining files per the State Records Retention Schedule; processing DUI cost/recovery checks; maintaining command staff and Marysville detachment vehicles online. This position is responsible for the payment of bills that come into the district office. They also serve as the primary backup for overtime coordinator when the Overtime Coordinator and other detachment administrative staff is off.

Our new teammate will be able to:

• Greet and assist all visitors coming into the district office with a helpful positive attitude
• Respond to inquiries regarding policies, regulations, services of the Washington State Patrol as well as other agencies.
• Keep the front office and lobby area supplied with various forms and brochures for the public
• Accept subpoenas
• Follow policies and procedures
• Answer incoming public calls
• Help and respond to a variety of inquiries from the public
• Find and research answers when it is not immediately available.
• Maintain the DUI cost/recovery spreadsheet for restitution orders by Skagit County District Court

Required Qualifications:

• High school diploma or GED
• Two years clerical/office experience

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.

Why work for the Washington State Patrol?

• Continuous growth and development opportunities.
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

This recruitment may be used to fill multiple vacancies.

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded.

Questions?

Please contact Erica Henderson at [phone] or via e-mail at [e-mail].