Administrative Assistant - (13258) at InGenesis El Paso, TX

Downtown Boulder Partnership; El Paso (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

InGenesis is seeking an Administrative Assistant in El Paso, TX to provide comprehensive support to the Health Services Administrator and Assistant. Responsibilities include drafting documents, managing schedules, and maintaining records in compliance with privacy regulations.

The ideal candidate has an Associate Degree or high school diploma with at least one year of experience in a healthcare environment, and must hold CPR certification. Proficiency in Microsoft Office is required.

Qualifications

• Minimum of one year of experience as an Administrative Assistant in a healthcare setting.
• Heartsaver CPR AED certification through the American Heart Association.
• Knowledge of regulations regarding confidentiality of patient medical records.

Responsibilities

• Provide comprehensive administrative support to the Health Services Administrator.
• Draft and type various documents like memos and reports.
• Manage the HSA/AHSA calendar and appointments.

Skills

High proficiency in Microsoft Office programs

Proficient communication skills in English

Ability to manage time effectively

Ability to establish positive working relationships

Education

Associates Degree preferred; High School Diploma minimally acceptable

Job description

Administrative Assistant - (13258) job at InGenesis. El Paso, TX.

InGenesis is currently sourcing for Administrative Assistant candidates to work with our potential client. In this role, you will provide comprehensive administrative support to the Health Services Administrator (HSA) and Assistant Health Services Administrator (AHSA) in alignment with the ICE and IHSC mission.

This position is dependent on contract award.

Major Duties and Responsibilities

• Draft and type various documents like memos, meeting minutes, and reports.
• Maintain office files, databases, and spreadsheets.
• Keep all records and information confidential.
• Arrange and schedule meetings, and prepare reports if needed.
• Screen visitors and phone calls, directing them to the right staff.
• Manage the HSA/AHSA calendar and appointments.
• Handle incoming and outgoing correspondence.
• Process information requests according to privacy regulations.
• Keep records and use electronic health records efficiently.
• Assist with Medical Records Technician duties when possible.
• Complete required training.
• Participate in improving office protocols.
• Maintain patient and record confidentiality.
• Follow IHSC safety and quality programs.
• Attend staff meetings and follow IHSC policies and standards.
• Perform other duties as assigned.

Required Education and Experience

• Associates Degree preferred; High School Diploma minimally acceptable.
• Minimum of one year of direct experience with high proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Minimum of one-year experience as an Administrative Assistant in a healthcare setting, handling electronic medical/health records and scheduling medical appointments.
• Heartsaver CPR AED certification through the American Heart Association with hands‑on training.
• Ability to establish and maintain positive working relationships in a multidisciplinary environment.
• Proficient communication skills in English (verbal and written).
• Ability to work in a multi‑cultural and multi‑lingual environment, utilizing telephonic interpreter/translation services if necessary.
• Ability to manage time effectively, prioritize tasks, and communicate clearly with a basic knowledge of medical terminology.
• Ability to navigate in an electronic work environment including electronic health records, web‑based training, and communications.
• Flexibility to adapt to sudden changes in schedules and work requirements.
• Knowledge of basic office equipment/technology usage and troubleshooting.
• High proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Knowledge of regulations regarding confidentiality of patient medical records and PII.

Physical Demands

• The work requires some physical exertion, such as long periods of standing; walking or jogging unaided over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching, or similar activities; or recurring lifting of moderately heavy patients or equipment.
• The work may require specific, but common, physical characteristics and abilities, such as agility and dexterity, visual, and hearing capabilities.
• Must be able to respond to any medical emergency in the facility, via foot, within four minutes and perform CPR/emergency care standing or kneeling.
• Must have the ability to assist sick, injured, or aging detainees or staff exiting the building during an emergency.

Equal Employment Opportunity Statement

InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. Please visit our website at for more information.

To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).