Administrative Assistant 1, SG-11

New York State Department of Financial Services; New York (NY); On-site; USD 40,000 - 58,000; Full time

Job summary

The New York State Department of Financial Services seeks an Administrative Assistant 1 in Mortgage Banking to support license applications, respond to inquiries, and manage the MLO mailbox, calls, and general correspondence. This role forms part of a structured civil service progression with Trainee 1, Trainee 2, and Journey levels.

Salary starts at $40,391 for Trainee 1, rising to $42,641 for Trainee 2 and from $47,695 up to $58,447 for Journey Level, with an additional downstate adjustment in

Qualifications

• Six months of administrative support experience or equivalent.
• Experience with email, word processing, and customer service.
• Must complete training program to advance to Trainee 2.
• NY HELPS program with possible non-competitive appointment.

Responsibilities

• Responds to inquiries from mortgage loan originators.
• Handles calls from NYS Taxation and MLO lines.
• Provides information on application submission procedures.
• Generates letters and performs document searches.
• Assists in other support tasks as needed.

Skills

Administrative support

Customer service

Business writing

Education

Associate’s degree

IAAP Certified Administrative Professional

Tools

Email

Word processing

Office software

Job description

Duties Description

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

Description

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

Duties

The Department of Financial Services is seeking candidates for the position of Administrative Assistant 1 in Mortgage Banking. Duties include, but are not limited to, the following:

• Responds to incoming inquiries from mortgage loan originators relating to license applications, including but not limited to reviewing and responding to email communication received in MLO designated electronic mailbox;
• Responds to forwarded calls from NYS Taxation call center;
• Follows up on calls and messages received on MLO general telephone line;
• Provides applicants with information relating to the application submission procedures;
• Generates letters (withdrawal and deficiency letters) to applicants, as directed;
• Performs data and document search to respond to applicant inquiries effectively and accurately; and
• Assists in other support tasks as needed.

Minimum Qualifications

List Appointment: Candidates must be reachable on the Civil Service eligible list for 38-701010.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website.

Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Minimum Qualifications: Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Journey Level: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitutions: Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary: $40,391 (Trainee 1 Level SG-08)

$42,641 (Trainee 2 Level SG-09)

$47,695 – $58,447 (Journey Level SG-11)

Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment.

Appointment Status: Permanent