Administrative Assistant (1) - OPMCR10L1

Knowledge Builders Inc; Buffalo (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

Knowledge Builders Inc in Buffalo, NY seeks an Administrative Assistant to support daily office functions. Full-time, 9am-5pm, 7.5 hours daily, at 295 Main Street, Suite 300, Buffalo, NY 14203.

You will handle mail, answer phones, coordinate meetings and travel, and maintain filing systems. Data entry in Microsoft Access, Excel and Word is required, with strong organization and attention to detail.

Qualifications

• Proficiency with Microsoft Office: Word, Excel, Access, and PowerPoint.
• Experience answering phones in an office setting.
• Strong verbal communication and attention to detail.

Responsibilities

• Sort and distribute incoming mail.
• Review correspondence and draft responses as appropriate.
• Handle telephone calls and office visitors; respond to questions.
• Coordinate and arrange meetings and travel.
• Maintain office filing systems (electronic and paper).
• Coordinate information flow among staff and the public.
• Data entry into MS Word, Excel and Access.
• Other duties as required.

Skills

Microsoft Office

Phone handling

Job description

POSITION REQUESTED: Administrative Assistant (1)

WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 9am to 5pm, 295 Main Street, Suite 300, Buffalo, NY 14203

OPMC is responsible for professional discipline of physicians and physician assistants. All complaints of misconduct are investigated.

Minimum Qualifications

• Working knowledge and experience with Microsoft Office; may include Word, Excel, Access and Power Point
• Experience answering Phones

Preferred Qualifications

• Strong verbal communication skills
• Good organization skills and attention to detail
• Ability to work on multiple tasks within a given day
• Ability to work independently
• Experience with the professional medical conduct process

Job Duties And Responsibilities

• Sort and distribute incoming mail.
• Review incoming correspondence and draft responses where appropriate; review outgoing correspondence.
• Handle telephone calls and visitors to the office, respond to questions when necessary.
• Coordinate and arrange meetings and travel.
• Maintain office filing systems (including electronic).
• Coordinate information flow by acting as the liaison among PMC staff, other DOH employees and the public.
• Operate equipment which requires skilled use of keyboard, and knowledge of Microsoft and other software to produce correspondence, reports and other agency documents.
• Scanning and saving in electronic format.
• Data entry into Microsoft Access, Excel and Word documents
• Other duties as required.