Administrative Assistant 1 - Human Resources

Educational Service Center of Central Ohio; Columbus (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

Educational Service Center of Central Ohio is seeking an administrative assistant to support the Human Resources Department. The role involves confidential handling of personnel records, preparing HR documents, and assisting with recruitment and onboarding processes.

You will manage scheduling, data entry, and communications with employees and external stakeholders. The position requires strong organizational skills, attention to detail, and proficiency with MS Office, Google Workspace, HRIS

Qualifications

• Associate degree or post-secondary training preferred in business administration, human resources, office administration, or related field.
• Minimum two years of administrative support experience, preferably in Human Resources.
• Strong organizational, planning, and time management skills.
• Proficient in Microsoft Office Suite, Google Workspace, HRIS systems, and database management.

Responsibilities

• Provide administrative and clerical support to the Human Resources Department.
• Assist HR staff with daily operations and special projects.
• Maintain confidentiality regarding personnel records and employment matters.
• Prepare and proofread HR documents, letters, contracts, and reports.
• Schedule interviews, orientation sessions, meetings, and trainings.
• Assist with recruitment events and onboarding activities.
• Enter data into HRIS and other databases accurately.
• Prepare annual salary surveys and school calendars.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Customer service

Multi-tasking

Education

Associate degree or post-secondary training in business administration, HR, or related

Tools

HRIS systems

Microsoft Office

Google Workspace

Job description

Minimum Qualifications

• High school diploma and satisfactory pre-employment skill assessment
• Associate degree or post-secondary training in business administration, human resources, office administration, or a related field preferred.
• Minimum of two years of administrative support experience, preferably in Human Resources.
• Meets all mandated health requirements.
• Documentation of a clear criminal record.
• Complies with drug-free workplace rules and Board policies.
• Strong organizational, planning, and time management skills.
• Excellent oral and written communication skills.
• Exceptional attention to detail and accuracy.
• Proficient in Microsoft Office Suite, Google Workspace, HRIS systems, and database management.
• Demonstrated proficiency in data entry, proofreading, grammar, spelling, and document formatting.
• Ability to maintain confidentiality while handling sensitive personnel information.
• Strong customer service skills with the ability to communicate professionally with employees, applicants, school districts, and the public.
• Ability to prioritize multiple assignments while meeting deadlines.
• Knowledge of Board Agendas preferred

Note: This assignment may require a valid driver's license and access/availability of a reliable vehicle. Employees must meet all prerequisite and ongoing qualifications to be covered by the Center's insurance carrier.

FLSA Classification: Non-Exempt

Reports To: Director of Human Resources

Job Objectives

Serve as a confidential administrative assistant to the Human Resources Department by providing administrative, clerical, and customer service support that contributes to efficient human resources operations. Assist with recruiting, onboarding, personnel records, data management, correspondence, compliance activities, and other Human Resources functions.

Responsibilities And Essential Functions

"The following duties are representative of performance expectations; however, the list below is not ranked in order of importance"

• Provide administrative support to the Human Resources Department.
• Assist HR staff with daily operations and special projects.
• Maintain strict confidentiality regarding personnel records, employee information, investigations, and employment matters.
• Prepare, proofread, edit, and distribute professional correspondence, employment verification letters, licensure letters, contracts, memorandums, reports, and other HR documents.
• Compose routine correspondence independently using appropriate business writing standards.
• Assist with the preparation of Board agenda materials and supporting documentation related to personnel recommendations.
• Schedule interviews, orientation sessions, meetings, and training programs.
• Serve as back-up to Fingerprint and I9 processing at Central Office
• Perform accurate and timely data entry into Human Resources Information Systems (HRIS), PowerSchool Records, spreadsheets, and other databases.
• Maintain personnel files in accordance with records retention requirements.
• Generate reports from HR databases as requested.
• Track licensure, certifications, five-year FBI Renewal, employment records, and required documentation.
• Oversee the Evaluation Preparation documents and emails
• Prepare Annual Salary Surveys
• Prepare Annual School/District Calendars
• Collaborate with EMIS Coordinator for EMIS Compliance
• Assist with recruiting events, job fairs, substitute orientations, and hiring events.
• Answer telephone calls and respond to inquiries professionally.
• Welcome visitors and direct them to the appropriate staff.
• Maintain department calendars and meeting schedules.
• Order and maintain office supplies.
• Prepare purchase requisitions and process invoices as assigned.
• Assist with meeting preparation, including room booking, agendas, materials, and minutes.
• Maintain department forms, templates, and procedural documents.
• Maintain shared HR Folder
• Provide administrative and secretarial support to the Human Resources Department, including drafting letters, preparing documents, and completing general office tasks.
• Provide exceptional customer service while representing the Human Resources Department in a professional manner.
• Communicate clearly and professionally both verbally and in writing.
• Maintain confidentiality of personnel information in accordance with applicable laws and Board policies.
• Maintain accurate records related to employee licensure, background checks, and mandatory employment documentation.
• Participate in professional development opportunities.
• Perform other duties as assigned by the Director of Human Resources.

Job performance is evaluated according to the policy provisions adopted by the Governing Board of the Educational Service Center of Central Ohio.

Conduct

Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout their employment with the ESC.

Terms Of Employment

Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.