Administrative Assistant-1

Equity LifeStyle Properties, Inc.; Mesa (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) match

Paid vacations

Job summary

Equity LifeStyle Properties, Inc. in Mesa, Arizona, seeks an Administrative Assistant-1 to support property operations and guest/resident services.

You will handle daily admin tasks, coordinate calendars, assist with front office duties, and help multiple teams while maintaining a welcoming, service-oriented environment.

Strong communication, attention to detail, and a basic proficiency with Microsoft Office are essential.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Office Suite.

Responsibilities

• Maintain property operations and serve guests and residents in a welcoming, service-oriented community.
• Build relationships to promote a positive resident/guest experience and anticipate needs.
• Liaise between residents and departments, resolving concerns with excellent customer service.
• Support Office Manager with daily administrative tasks and special projects; assist Facilities Director and General Manager.
• Coordinate appointments, meetings, vendor access, and front office calendars.
• Demonstrate flexibility by assisting multiple departments and adapting to changing priorities in a fast-paced environment.
• Cross-train with other positions and fill in when needed.
• Assist with seasonal rentals, bookings, payments, arrivals/departures, and occupancy tracking.
• Process general office paperwork accurately and efficiently.
• Help monitor compliance with community rules and regulations.
• Run errands and deliver communications to guests or residents as needed.
• Perform other miscellaneous duties as assigned.

Skills

Office experience

Strong communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant-1 in Mesa, Arizona.

What You’ll Do

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your Job Will Include

• Promote a positive resident/guest experience by building strong relationships, anticipating needs, and contributing to a welcoming, service-oriented community culture.
• Act as a liaison between residents and various departments, helping resolve concerns while providing excellent customer service. Escalating issues when appropriate.
• Support Office Manager with daily administrative tasks and special projects. Maintain open communications and assist Facilities Director and General Manager
• Demonstrate flexibility by assisting multiple departments and adapting to changing priorities in a fast-paced environment.
• Willingness to cross train with other positions and filling in when needed.
• Assist with conflict resolution by professionally helping resolve issues while providing exceptional customer service.
• Spearhead seasonal rentals, stocking, bookings, payment processing, arrivals, departures, and occupancy tracking.
• Process general office paperwork accurately and efficiently.
• Coordinate appointments, meetings, vendor access, and calendars for front office team.
• Help monitor compliance with community rules and regulations.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Experience & Skills You Need

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Office Suite.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.