Administrative Assistant

Zuni Public Schools; Zuni Pueblo (NM); On-site; USD 32,000 - 45,000; Full time

Job summary

Zuni Public Schools seeks an Administrative Assistant to support the site supervisor at the ZPSD Site, handling calls, visitors, and routine clerical tasks.

The role requires a high school diploma or GED, one year of office experience, and the ability to translate between Zuni and English. This 12-month contract supports staff, students, and families across the district. The position involves ensuring smooth daily operations and maintaining records.

Qualifications

• High school diploma or GED required.
• Minimum one year of office experience.
• Ability to operate office equipment and software such as word processing, spreadsheets and data entry, including School Messenger.
• Ability to communicate clearly, orally and in writing.
• Ability to translate between Zuni and English languages as needed.

Responsibilities

• Makes and receives telephone calls, takes messages, and routes calls appropriately.
• Greets all visitors in a pleasant and helpful manner.
• Provides directions and information to school sites for visitors and vendors.
• Translates between Zuni and English languages as needed.
• Types, prepares, distributes, and files records, reports, and correspondence.
• Processes attendance and payroll for building staff.
• Compiles and submits a variety of weekly, monthly, and year-end reports as required.
• Performs other duties as assigned, consistent with the needs of the organization.

Skills

Clear communication

Relationship building

Bilingual: Zuni/English

Public speaking

Reading comprehension

Writing reports

Education

High school diploma or GED

Tools

Word processing

Spreadsheets

Data entry

School Messenger

Office machines

Job description

POSITION: Administrative Assistant
REPORTS TO: Site Supervisor
SITE: ZPSD Site
FLSA STATUS: Non-exempt
CONTRACT
Length: 12 months / 244 days
REVISED: 08/04/2026

Purpose

The Administrative Assistant provides administrative support to the site supervisor and facilitates day-to-day operations for students, parents, staff, community members, and vendors, including providing information and directions, managing phone calls, and preparing correspondence and copies. This job description serves as a guide for accomplishing district and site objectives and covers the primary functions and responsibilities of the position. It is not to be construed as an all-encompassing list of duties, minimum Qualifications responsibilities, and skills required.

Minimum Qualifications

• High school diploma or General Education Degree (GED).
• One year of previous office experience.
• Ability to operate office machines, computers, and related software such as word processing, spreadsheets, data entry, and School Messenger.
• Ability to develop an effective working relationship with students, staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness and understanding of district requirements and Board of Education policies.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of an organization.
• Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Essential Duties And Responsibilities

• Makes and receives telephone calls, takes messages, and routes calls appropriately.
• Greets all visitors in a pleasant and helpful manner.
• Provides directions and information to school sites for visitors and vendors.
• Translates between Zuni and English languages as needed.

Administrative; Financial Support

• Types, prepares, distributes, and files records, reports, and correspondence.
• Processes attendance and payroll for building staff.
• Compiles and submits a variety of weekly, monthly, and year-end reports as required.
• Performs other duties as assigned, consistent with the needs of the organization.

Physical Functions

• Stand, sit, talk, and listen for long periods of time.
• Use repetitive hand, arm, and finger motions.
• Reach with hands and arms; bend and turn neck frequently.
• Lift up to 30 pounds on occasion and 20 pounds frequently.
• Walk on even and uneven surfaces.
• Sit at a computer with arms bent, typing for long periods of time.
• Work in an office environment with varying temperatures and noise levels.
• Operate vehicle and equipment with finger, hand, foot, and eye coordination.

Mental Functions

• Read information in various formats, research information, and present information in oral and written form.
• Handle interruptions and frustrations in a professional manner.
• Handle difficult people and difficult situations in a pleasant manner.
• Interact with people in a pleasant and friendly manner.
• Give directions to school sites as needed.
• Follow district policies, procedures, rules, regulations, and processes.
• Read and understand the procedures of the Open Meetings Act, Inspection of Public Records Act, Family Educational Rights and Privacy Act (FERPA), and related laws.

Essential Equipment

• Operates office equipment, including computer, scanner, printer, calculator, smart board, and phone.
• Operates a vehicle and holds a valid driver's license.