Administrative Assistant

Briarfield Health Care Centers; Youngstown (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Briarfield Health Care Centers in Columbiana, Ohio is seeking an Administrative Assistant to support the Executive Director with daily operations, recruiting, accounts payable/receivable, greeting guests, and coordinating communications.

The ideal candidate is a high school graduate with strong organization, interpersonal skills, and a positive, cooperative attitude. We offer competitive wages, benefits including medical, vision and dental after eligibility, vacation, holidays, and a 401k plan.

Qualifications

• Must be high school graduate.
• Must be able to relate well with a variety of people.
• Must be organized and able to manage time effectively.

Responsibilities

• Answer telephones and greet visitors in a courteous manner.
• Monitor doors and direct visitors as needed.
• Handle all incoming and outgoing mail and forward correspondence to families.
• Review recruiting portal and post open positions; maintain applicant records.
• Record fingerprint logs and ensure TB screenings and orientation packets are completed.
• Audit employee files for compliance with state regulations.
• Distribute pay checks and maintain employee contact lists.
• Order supplies and assist with payroll tracking and attendance reporting.
• Maintain resident/facility records and prepare staff files and badges.
• Oversee receptionist staff and coordinate scheduling; cover shifts as needed.
• Prepare resident facesheets and ensure internal communications are up to date.

Education

High school diploma

Job description

Briarfield Health Care Centers is now hiring an ADMINISTRATIVE ASSISTANT for The Inn at Old Saybrook in Columbiana, Ohio

As an employee of Briarfield Health Care Centers, you will enjoy competitive wages and benefits! Now offering medical, vision and dental insurance effective the 1st of the month after date of hire (full time employees only)! We offer paid vacation, personal time, paid holidays (for those who qualify), uniform reimbursement at hire and annually, direct deposit, annual increases and free CPR/First Aid Certification! We also offer a 401k with match plan. Our employees enjoy unique perks such as discounted apartment rent, online market place shopping, and discounted gym membership at Creekside Fitness & Health Center.

With 9 locations across Mahoning and Columbiana Counties, Briarfield Health Care Centers is known for its commitment to our Valley! We are locally operated and invested in making our community a great place to live and work! Compassion with a local touch!

Must have a genuine interest in geriatric work and a willingness to work for the best interest of the facility. Have a positive, upbeat personality and work cooperatively with others.

The Administrative Assistant partners with the Executive Director to oversee the daily operations of the community in regards to recruiting, accounts receivable, accounts payable, greeting guests, etc.

Responsibilities include but are not limited to:

• Answer telephones in a courteous, friendly manner.
• Monitor doors
• Greet and direct visitors in a courteous and friendly manner.
• Handle all incoming and outgoing mail. Forward any mail to families of residents who no longer reside at the community.
• Review recruiting portal, post open positions as needed and ensure hiring manager has copies of applications. Document in recruiting portal status of applicants and new hires.
• Record fingerprint logs correctly.
• Ensure new hires are compliant with completing TB screenings and orientation packets
• Reviews and audits employee files for state regulation compliance.
• Distributes pay checks
• Maintains employee phone list.
• Orders supplies
• Reviews payroll daily and tracks attendance, report offs, tardies, and paid time off for all employees. Notifies supervisor of any time card discrepancies to resolve before payroll close.
• Completes personnel files for all staff. File all documents in personnel files for past and present employees
• Creates employee name badges upon hire. Replaces as needed.
• Responsible to managing the resident trust account. Reconciles bank statement each month, keep tracks of receipts and sends out quarterly statements.
• Prepares employee performance evaluations for supervisors and track for completion.
• Puts new hires in payroll and registers with time clock during sign in. Completes sign in and tracks new hire progression.
• Ensures all invoices are turned into Executive Director for review prior to submission. Keeps record and tracks payment. Notifies corporate of any outstanding, urgent invoices.
• Oversees receptionist team, from recruiting and hiring to ongoing training. Reviews schedules before posting for department. Covers shifts as needed for call offs while controlling overtime.
• Creates resident facesheets and business files upon move in.
• Keeps internal communication forms up to date and ensure they are provided to appropriate department.
• All other duties as assigned
• Conducts tours and completes inquiry calls in absence of Executive Director.

Qualifications:

• Must be high school graduate
• Must have ability to relate well with variety of persons.
• Must be flexible and creative in working solutions
• Must be organized and manage time well.

Pre-employment requirements:

• Physical
• Background Check
• Mantoux (TB) Test
• Briarfield is a Drug Free Work Place