Administrative Assistant

First Excel Title, LLC; Winter Park, Northern (FL, KY); On-site; USD 32,000 - 38,000; Full time

Job summary

First Excel Title, LLC, located in Winter Park, FL, is seeking an administrative professional to provide ongoing support to the Florida office. The role involves front desk duties, handling calls and visitors, and coordinating closing-related documents.

A strong emphasis on organization and communication is expected to ensure smooth operations and accurate processing of title-related paperwork. Responsibilities include maintaining office supplies, preparing for daily operations, and assisting

Qualifications

• Strong knowledge of MS Office.
• Team player with excellent organizational skills.
• Clear written and verbal communication skills.

Responsibilities

• Provide ongoing administrative and organizational support to the office.
• Answer and direct incoming calls professionally.
• Greet and direct visitors, forwarding inquiries to appropriate personnel.
• Sort and deliver mail and packages; occasionally moving packages up to 30 pounds.
• Maintain stock of office supplies and kitchen items.
• Prepare office for the next day's operations.
• Provide service to Closers, Scheduling and Processors with questions regarding Lender Closing packages.
• Coordinate closing packages and lender documents.
• Review and log collateral documents for accuracy and completeness.

Skills

Team Player

Attention to Detail

Organizational Skills

Strong Communication Skills

Tools

MS Office

Job description

Florida Office, 280 W Canton Ave Suite 120, Winter Park, Florida, United States of America

Job Description

Posted Tuesday, August 18, 2026 at 4:00 AM

Why First Excel Title?

Let’s face it, not all title companies are the same & very few are the preferred title company for some of the largest privately owned Residential Builders in the region AND are also experienced in the area of construction loans & land acquisitions. We do it all! We have multiple office locations and our wide range of clients span from individuals looking to refinance and/or purchase property to local builders and private real estate investors. It is our hope that we can add you to our First Excel Title family. If you enjoy a fast-paced work environment where you can make an impact daily, we’re looking for you!

Responsibilities and Duties:

• Provide ongoing administrative and organizational support to the office
• Answer and direct incoming calls accurately and professionally
• Greet and direct visitors, forwarding inquiries to appropriate personnel
• Sort and deliver mail and packages; occasionally moving packages weighing up to 30 pounds
• Maintain stock of office supplies at the beginning of the day
• Maintain supply of kitchen, cleaning, and first-aid items
• Maintain an orderly and professional front desk appearance
• Prepare office in the evening for the next day's operations
• Provide service to Closers, Scheduling and Processors with questions regarding Lender Closing packages
• Coordinate closing packages and lender documents
• Collect, review, log and image collateral documents for accuracy and completion and submit for funding approval
• Run reports from the corporate operating system, export data, and generate detailed charts and graphs
• Maintain executive schedules and calendars
• Compile, distribute, and/or mail packages and communications to employees, customers, affiliates, investors, etc.
• Manage the executive office organizational system including filing, record keeping, mail management, and archive submission and destruction
• Complete all other duties as assigned by manager
• Adhere to company safety standards and help promote a safe working environment for office and field warranty employees, subcontractors and homeowners
• Prepare and issue Owner's Title Insurance Policieswithin 60 daysfollowing closing.
• Prepare and issue Loan Title Insurance Policieswithin 60 daysfollowing closingfor lenders.
• Review title commitments, closing documents, endorsements, and final title information before issuing policies.
• Verify that policy information accurately reflects the insured parties, lender, loan amount, legal description, property information, policy amount, and applicable endorsements.
• Confirm all title requirements necessary for policy issuance have been satisfied.
• Make necessary updates and corrections before finalizing policies.
• Ensure policies comply withFidelity National Title Insurance Company and First Excel Title LLCrequirements.

Position Standards:

• Strong knowledge of MS Office
• Team Player
• Attention to Detail
• Organizational Skills
• Strong Communication Skills (written and verbal)

Position Requirements:

• Title experience preferred

First Excel Title is an affiliate of Stanley Martin Homes.

Florida Office, 280 W Canton Ave Suite 120, Winter Park, Florida, United States of America