Administrative Assistant

Equity LifeStyle Properties; Wilmington (DE); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

medical, dental, and vision plans

a generous 401(k) employer match

paid vacations, holidays, and sicktime

Job summary

Equity LifeStyle Properties in Wilmington, OH is seeking an Administrative Assistant to support property operations and guest services. You will greet guests, coordinate with staff, and assist with accounting tasks in a fast-paced resort community environment.

The role requires a high school diploma, 1+ year of office experience, strong communication and organizational skills, and a flexible schedule including weekends. Proficiency with Word/Excel and driving are preferred.

Qualifications

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.
• Valid Driver's License.
• Reliable transportation.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs, seminars, and RV shows as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Reconcile petty cash and follow ELS cash handling procedures.
• Reconcile ancillary revenue and enter sales into accounting system.
• Reconcile store inventory.
• Ensure electric meters are read, entered into accounting system, and billed monthly.
• Ensure payments are collected per ELS standards.
• Prepare and take deposits to the bank.
• Make reservations, check in and out guests, collect payments.
• Light housekeeping duties as needed.
• Perform other miscellaneous duties as assigned.

Skills

Office experience

Communication skills

Organizational skills

Attention to detail

Computers (Word/Excel)

Driver's license

Reliable transportation

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Accounting software

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Wilmington, Ohio.

What you’ll do:

• The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.
• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs, seminars, and RV shows as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Reconcile petty cash and follow ELS cash handling procedures.
• Reconcile ancillary revenue and enter sales into accounting system.
• Reconcile store inventory.
• Ensure electric meters are read, entered into accounting system, and billed monthly.
• Ensure payments are collected per ELS standards.
• Prepare and take deposits to the bank.
• Make reservations, check in and out guests, collect payments.
• Light housekeeping duties as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.
• Valid Driver's License.
• Reliable transportation.

This is a full-time position April-October with part-time hours November-March.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including:

• medical, dental, and vision plans
• a generous 401(k) employer match
• paid vacations, holidays, and sick time

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.

Equity LifeStyle Properties (NYSE: ELS) is the leading operator of Manufactured Home Communities, RV Resorts and Campgrounds in North America.

Our appealing properties, located in the most desirable regions of the country, offer a variety of homes and camping options to meet a wide range of customers' needs.

ELS has a strong national presence with more than 400 communities and resorts in 32 states and British Columbia and a team of more than 4000 employees.