Administrative Assistant

equitylifestyleproperties; Wilmington (OH); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Vision plan

401(k) match

Paid vacations

Paid holidays

Sick time

Job summary

Equity Lifestyle Properties (ELS) in Wilmington, Ohio is seeking an Administrative Assistant to support property operations and guest and resident services. The role involves greeting guests, coordinating with staff, processing accounts payable, and maintaining files and procurement records to ensure smooth daily operations.

The successful candidate will have at least a high school diploma, 1+ year of office experience, strong communication and organizational skills, and proficiency with Word

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers (Word, Excel).
• Willingness to work a flexible schedule, including weekends.
• Valid Driver's License.
• Reliable transportation.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs, seminars, and RV shows as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Reconcile petty cash and follow ELS cash handling procedures.
• Reconcile ancillary revenue and enter sales into accounting system.
• Reconcile store inventory.
• Ensure electric meters are read, entered into accounting system, and billed monthly.
• Ensure payments are collected per ELS standards.
• Prepare and take deposits to the bank.
• Make reservations, check in and out guests, collect payments.
• Light housekeeping duties as needed.
• Perform other miscellaneous duties as assigned.

Skills

Communications

Organizational skills

Computer proficiency (Word, Excel)

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Wilmington, Ohio.

What you'll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs, seminars, and RV shows as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Reconcile petty cash and follow ELS cash handling procedures.
• Reconcile ancillary revenue and enter sales into accounting system.
• Reconcile store inventory.
• Ensure electric meters are read, entered into accounting system, and billed monthly.
• Ensure payments are collected per ELS standards.
• Prepare and take deposits to the bank.
• Make reservations, check in and out guests, collect payments.
• Light housekeeping duties as needed.
• Perform other miscellaneous duties as assigned.

Experience & skills you need:

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.
• Valid Driver's License.
• Reliable transportation.

This is a full-time position April-October with part-time hours November-March.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.