Administrative Assistant

M1 Support Services; Wichita Falls (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical and dental benefits

Vision and life insurance

AD&D and disability insurance

Flexible Spending Accounts

Job summary

M1 Support Services, LP, headquartered in Westlake, TX, seeks an Administrative Assistant (SAM) to support program management and liaise with home office administrative, HR, and accounting teams. The role involves high-volume clerical tasks, travel coordination, and sensitive personnel information handling.

Requirements include English proficiency, 3+ years in an administrative role, strong MS Office skills, and the ability to work in a fast-paced environment while maintaining confidentiality

Qualifications

• High School or equivalent; college degree preferred.
• Must speak, read, write, and understand English.
• Excellent written and oral communication skills.
• Day shift with occasional extended hours to meet deadlines.
• Courteous, professional interaction with customers and employees.

Responsibilities

• Prepare reports, professional correspondence, briefs, mail, emails, and agendas.
• Coordinate travel arrangements for site employees (hotel, flights, transport).
• Maintain electronic records in line with DoD regulations and company policies.
• Schedule and organize meetings, including catering as needed.
• Assist HR with personnel matters, payroll, and related records.

Skills

English proficiency

Communication skills

Attention to detail

Organizational skills

Customer service

Education

High School or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Access

PowerPoint

Adobe Acrobat

Job description

M1 Support Services, LP

1500 Solana Boulevard, Suite 5200

Westlake, TX 76262

m1services.com

• Prepares reports, professional correspondence, briefings, mail, email, agendas, etc.
• Performs other administrative duties as assigned by the PM.
• Must possess the ability to meet deadlines and multi-task in a very fast-paced environment.
• Ability to prioritize multiple projects and tasks.
• Ability to work well with people with different personalities and work styles.
• Manage, coordinate, and arrange travel for all site employees to include hotel bookings, flights, and transportation.
• Responsible for Electronic Records Management files in accordance with Government regulations.
• Organize meetings to include scheduling and organizing catering when necessary.
• Process travel vouchers; itemize receipts, taxes, calculations, and signatures in compliance with DoD regulations for all site employees.
• Maintain professionalism and strict confidentiality with all materials and exercise discretion in relation to the business.
• Coordinate internal and external resources to expedite workflow.
• Calendar management for Program Manager and Director of Maintenance.
• Develop internal processes and filing systems.
• Will be in direct contact with government leadership.
• Duties in support of Human Resources operations may include, but are not limited to:
• Employee personnel matters
• Compensation and payroll information
• Medical and leave-related information
• Employee relations matters and investigations
• Disciplinary actions
• Hiring, termination, and staffing information
• Protected personal information
• Company business records and operational information
• Additional duties as required.

Job Summary

M1 Support Services' Administrative Assistant will support program management and act as a liaison with M1's home office administrative, HR, and accounting teams.

Primary responsibilities include but are not limited to the following:

Administrative Assistant (SAM)

Qualifications and Experience

• High School or equivalent, college degree preferred.
• Must speak, read, write, and understand English.
• Excellent written and oral communication skills.
• Day shift position but flexibility to work other hours on occasion a must.
• Must deal with the customer and company employees in a courteous, professional, and effective manner.
• Must have proficient computer skills in Word/Excel/Outlook/Access/Power Point and Adobe Acrobat.
• Attention to detail and superior organizational skills required.
• Experience and knowledge of the administrative duties for supporting government contracts is highly desirable.
• A minimum of 3 years' experience in administrative role reporting directly to upper management.
• Ability to keep company confidence is a must.

Working Conditions

• Work is primarily performed in a professional office setting within an aircraft maintenance facility.
• Regular use of standard office equipment such as computers, phones, printers, and filing cabinets.
• Occasional lifting of office supplies, packages, or documentation materials up to 25 pounds.
• Must be able to sit and work at a computer for extended periods of time.
• Normal work schedule is Monday through Friday; may occasionally require extended hours to meet critical deadlines.

M1 Support Services, headquartered in Westlake, Texas provides a variety of professional, technical, and maintenance services to the Department of Defense and government agencies.

M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, or veteran status.

M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program.

Location Wichita Falls, TX

Job Posting No 114406

Start Date 09/14/2026

Contract Sheppard Aircraft Maintenance

Salary Range DOE

Posting Date 09/03/2026

Union No

FLSA Status Non-Exempt

Shift Work No FT/PT Full-time

Relocation No

Travel Possible