Administrative Assistant

MKEC Engineering, Inc.; Wichita (KS); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Group Health Plan

Dental Plan

Paid Time Off (PTO)

Paid Holidays

Disability Insurance - Short & Long-</

Life Insurance / AD&D

Flex Spending Account

401k Retirement Plan

Profit Sharing Plan

YMCA Discounted Membership

Job summary

MKEC Engineering, Inc. in Wichita, KS is seeking a highly organized Administrative Assistant to support daily operations, documentation for project teams, and serve as a reliable point of contact for colleagues and clients.

You will handle data entry, phones, mail, file management, travel arrangements, and office logistics, while utilizing tools like Newforma and DocuSign to ensure accuracy and efficiency. This role offers growth within our collaborative team.

Qualifications

• High School Diploma or equivalent required.
• Be a flexible problem-solver, highly organized and able to multi-task.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Will lift/move up to 25 lbs for event setup and stocking.

Responsibilities

• Daily office operations and clerical support.
• Data entry, answering phones, processing mail, managing files/scanning.
• Prepare documents for submittal and bindings; operate office equipment.
• Schedule travel (car, hotel, flights) for team members.
• Maintain conference rooms and office supplies; run errands.
• Assist project managers with templates, reports, bids, letters, and transmittals.
• Support project workflow using Newforma and DocuSign.
• Assist with budget-related processes and tracking spreadsheets.
• Coordinate Outlook calendars and meetings; host client site events.

Skills

Excellent communication

Highly organized

Multi-tasking

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Bluebeam

Adobe Acrobat

Newforma

DocuSign

Job description

At MKEC, it's all about our team. We're passionate about our mission of providing superior engineering solutions that are responsive to our clients’ needs. Since our start in 1982, our growth has been fueled by respect for each other and a shared commitment to achieving our goals.

We’re looking for a highly organized and flexible Administrative Assistant to join our Wichita team and support our daily operations with accuracy and efficiency. You will handle key clerical tasks, assist project teams with documentation, and serve as a reliable point of contact for colleagues and clients.

While the administrative and clerical work in this role is vital to keeping our office thriving, we don’t view this as a background support position. You will have the opportunity to expand your skills, make meaningful contributions to our project teams, and grow your career alongside our team.

Responsibilities

• Daily Office Operations & Clerical Support
• Perform core clerical tasks, including data entry, answering phones, processing mail, and managing files/scanning.
• Operate standard office equipment to handle printing, binding, and preparing documents for submittal.
• Make travel arrangements (rental cars, hotels, flights) on behalf of team members.
• Maintain the general upkeep of conference rooms and kitchens.
• Maintain and order office supplies.
• Make deliveries and run errands as requested.
• Project & Document Assistance
• Assist project managers with template-based reports, project documents, bids, letters, and transmittals while conforming to company standards for accuracy and completeness.
• Utilize specialized software to support project workflow, including Newforma and DocuSign.
• Assist with budget-related processes and maintain tracking spreadsheets.
• Scheduling & Event Coordination
• Coordinate schedules, manage Outlook calendars, and organize meetings.
• Handle special event coordination and setup, including hosting clients on-site.

Requirements

• High School Diploma or equivalent.
• Be a flexible problem‑solver, highly organized, and effective at multi‑tasking.
• Possess excellent communication skills and the ability to forge relationships with all types of people and personalities.
• Able to follow instructions with a high degree of completeness and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Able to lift/move up to 25 lbs. for event setup and office supply stocking.

Preferred Qualifications

• Prior experience working in an AEC (Architecture, Engineering, or Construction) environment or a professional services firm.
• Experience completing template-based reports and technical documents while following detailed guidelines.
• Familiarity with industry‑specific software such as Bluebeam, Adobe Acrobat, Newforma, or DocuSign.

Benefits

• Group Health Plan
• Dental Plan
• Paid Time Off (PTO)
• Paid Holidays
• Disability Insurance - Short & Long-Term
• Life Insurance / AD&D
• Flex Spending Account
• 401k Retirement Plan
• Profit Sharing Plan
• YMCA Discounted Membership

Company Culture at MKEC

We enjoy the work we do. Our projects have taken us far and wide, and we're always ready to tackle any challenge that comes our way. Driven by our love for problem‑solving, we're dedicated to delivering creative solutions.

We value each other. With expertise in nearly every field, we appreciate the diverse skills and experiences each team member brings to the table. We're all about learning from one another and working together to serve our clients better.

We love to give back. We're actively involved in the communities we serve, always on the lookout for ways to give back. From mentoring students at a local elementary school, to hosting food drives, and sponsoring events, we're committed to helping the communities we work and live in.

MKEC is an Equal Opportunity Employer.

MKEC is currently not offering sponsorship now or in the near future.