Administrative Assistant

dowjones; White Oak (MI); On-site; USD 26,000 - 38,000; Part time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Job summary

Dow Jones is seeking an experienced administrative assistant for its print operations in the White Oak area. The role supports the Dow Jones print facility in Silver Spring, with responsibilities including data entry, invoicing, and inventory control.

This part-time position reports to the Senior Manager, Production Operations and requires proficient use of MS Office and Google Workspace, strong organizational skills, and reliable communication with internal teams and external vendors.

Qualifications

• Polite and friendly with customers and colleagues.
• Proficient in MS Office and Google Workspace.
• Excellent organizational skills.
• Able to multitask and prioritize tasks.
• Strong written and verbal communication.
• Clear and effective communication with customers and teammates.
• High school diploma or equivalent (preferred).
• Experience with email, spreadsheets, presentations and word processing (preferred).
• Basic understanding of accounting principles (preferred).
• 2 years of related work experience (preferred).

Responsibilities

• Enter commercial production details into an existing spreadsheet.
• Order newsprint for contract print jobs and DJ.
• Track newsprint consumption using Excel.
• Assist in physical inventory counting within the plant.
• Prepare invoices for commercial work (Epoch and NYT).
• Assist with EHS documentation and file storage.
• Perform clerical procedures requiring independent judgment and initiative.
• Coordinate between departments to complete projects, set up and format reports, schedule appointments, arrange meetings, maintain calendars, monitor inventory, and order supplies.

Skills

Customer rapport

MS Office

Google Workspace

Organizational skills

Time management

Written communication

Multitasking

Team communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Google Sheets / Docs

Job description

Job Description

About the Team

The Print Team supports the end-to-end lifecycle of Dow Jones’ print publications—including The Wall Street Journal, Barron’s, Investor’s Business Daily, and the New York Post.

Operating across ad intake, production workflows, plant operations, printing, packaging, single copy and amenity sales, Reprints and Licensing, and distribution; the team collaborates with internal cross-functional partners and external vendors, distributors, and the USPS to ensure quality, content freshness, safety, and cost efficiency from creation to final delivery.

About the Role

The Dow Jones printing facility located in Silver Spring is looking for an experienced candidate for the position of administrative assistant. Under minimum supervision performs various administrative details and uses independent judgment requiring detailed knowledge of thedepartment and company policies. You may work independently on assignments and is responsible for the completion of projects. This part-time role is based in White Oak Maryland, reporting to the Senior Manager, Production Operations.

You Will

• Enter all commercial production details into an existing spreadsheet.
• Monitor and follow procedures to order newsprint for contract print jobs and DJ.
• Track newsprint consumption using existing software and Excel.
• Assist in the physical inventory counting within the plant on frequent basis.
• Prepare invoices for commercial work (i.e. Epoch and NYT).
• Assist with EHS documentation and file storage.
• Be responsible for performing a wide variety of clerical procedures that require independent judgment, ingenuity, and initiative in the utilization of computers and other equipment.
• Other duties involve coordinating between departments to complete projects, setting up and formatting reports, scheduling appointments, arranging meetings, maintaining a calendar, monitoring inventory, and ordering supplies.

You Have

• Ability to establish rapport with customers and colleagues being polite and friendly.
• Knowledge and proficiency in basic computer applications such as Microsoft Office and Google Workspace.
• Excellent organizational skills.
• Ability to multitask, excellent time management skills and the ability to distinguish and prioritize tasks that need priority.
• Excellence in written and verbal communication.
• Ability to communicate clearly and effectively with the customers, guests, superiors and other team member.
• High school diploma, secondary education level or equivalent work experience (preferred).
• Experience with email, spreadsheets, presentations and word processing applications (preferred).
• Basic understanding of accounting principles to complete financial paperwork (preferred).
• 2 years of related work experience (preferred).

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

#LI-Onsite

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area

Dow Jones - Print Operations

Job Category

Administration, Facilities & Secretarial

Union Status

Non-Union role

Base Pay Range

$19.23 (Hourly Rate) - $27.47 (Hourly Rate)

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.