Administrative Assistant

Victory Fire Protection LLC; Wheat Ridge (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Victory Fire Protection LLC, a Denver-based fire-protection service company, is seeking an organized Front Desk Receptionist & Office Administrative Assistant to handle daily office operations and serve as the first point of contact for customers and visitors. This on-site role supports management, HR, and leadership with professional communication and reliable administrative support.

The position requires a high school diploma or GED, with preferred associate’s degree or administrative

Qualifications

• High school diploma or GED required; associate’s degree or administrative training preferred.
• Experience as Administrative Assistant or in a comparable role, ideally within the fire protection or life-safety industry.
• Strong communication and customer-service skills
• Proficiency with Microsoft Office and basic computer systems
• Ability to multitask and stay organized in a fast-paced environment
• Professional demeanor, reliability, and attention to detail

Responsibilities

• Greet and assist visitors and vendors with a professional attitude
• Answer, screen, and route calls; manage inquiries and voicemail
• Maintain front desk coverage and monitor office entry
• Provide administrative support to office management, HR, and leadership
• Prepare and file documents including jobsite paperwork and compliance forms
• Assist with scheduling, calendar coordination, and internal communication
• Manage incoming/outgoing mail, packages, and deliveries
• Maintain office supplies and common-area organization
• Support onboarding tasks and employee communication
• Perform data entry and updates to internal systems
• Coordinate with field technicians and office staff for smooth workflow
• Handle confidential information with discretion
• Demonstrate reliability and attention to detail

Skills

Communication

Customer service

Education

High school diploma or GED

Associate degree or admin training

Tools

Microsoft Office

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. Victory Fire Protection LLC is a growing fire-protection service company committed to safety, reliability, and exceptional customer service. We’re looking for a professional, organized, and friendly Front Desk Receptionist & Office Administrative Assistant to support daily office operations and serve as the first point of contact for our customers and visitors. This role will be on-site at our newest location: 1294 S Inca St Denver CO 80223.

Responsibilities

• Greet and assist visitors, customers, and vendors with a professional and welcoming attitude
• Answer, screen, and route incoming calls; manage general inquiries and voicemail
• Maintain front desk coverage and monitor office entry
• Provide administrative support to office management, HR, and leadership
• Prepare, organize, and file documents, including jobsite paperwork, service tickets, and compliance forms
• Assist with scheduling, calendar coordination, and internal communication
• Manage incoming/outgoing mail, packages, and deliveries
• Maintain office supplies, inventory, and common-area organization
• Support onboarding tasks such as document collection and employee communication
• Perform data entry, recordkeeping, and updates to internal systems
• Coordinate with field technicians and office staff to ensure smooth workflow
• Handle confidential information with discretion
• Professional demeanor, reliability, and attention to detail

Qualifications

• High school diploma/GED required, associate’s degree or administrative training is preferred
• Preferred experience as an Administrative Assistant or in a comparable administrative role, ideally within the fire protection or life-safety industry.
• Strong communication and customer-service skills
• Proficiency with Microsoft Office and basic computer systems
• Ability to multitask and stay organized in a fast-paced environment
• Professional demeanor, reliability, and attention to detail