Administrative Assistant

Amentum company; Westphalia (MD); On-site; USD 49,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Amentum is seeking an administrative professional to support the Rotary Maintenance Program Manager. You will provide principal secretarial support, manage calendars, and coordinate meetings and travel arrangements.

The role requires strong communication, independent work capability, and proficiency with MS Office, with a focus on accuracy and professional interaction with all levels of staff and customers.

Qualifications

• Six (6) years of related field experience.
• Ability to obtain and maintain required licenses, certifications, and security clearance.
• Proficient with Word, Excel, PowerPoint, and Access.

Responsibilities

• Provide principal secretarial support to the Program Manager and assigned staff.
• Manage calendars and schedules for the PM and management.
• Schedule and prepare PM meetings and prepare meeting materials.
• Assist with expense vouchers, reservations, lodging, travel, and other admin tasks.
• Review outgoing materials for consistency and procedures.
• Manage department supplies and perform day-to-day admin duties such as typing, mailing, filing.
• Prepare documents per established policy and assist visitors as needed.
• Perform other duties as assigned by the PM.

Skills

Professional communication

Independent work

MS Office

People skills

Education

High School diploma + specialized training

Tools

MS Office apps

Job description

Provides advanced administrative support to the Rotary Maintenance Program Manager.

Primary Job Duties

• Provides principal secretarial support in the office of the Program Manager and in some cases, also to the subordinate staff of the PM.
• Responsible for calendars and schedules of the PM and related management.
• Schedule and prepare Program Manager meetings, internal or external, as requested by the PM.
• Maintains a close and highly responsive relationship to the day-to-day activities of the PM.
• Assist department personnel with expense vouchers, reservations, lodging, airline, rental car and other administrative support.
• Reviews outgoing materials and correspondence for internal consistency and conformance with established procedures.
• Responsible for administrative supplies for department.
• Perform day-to-day routine administrative duties such as typing, mailing, filing, and other duties as assigned.
• Prepare various documents in consonance with established policy.
• Refers, or personally attends, to visitor inquiries and actions that do not require the PM’s attention.
• Performs other duties as assigned.

Education:

• High School diploma plus formal specialized training.

Minimum Qualifications:

• Six (6) years of experience in a related field.
• Must be able to obtain and maintain any company and customer required licensing, certification(s), qualification(s) and security clearance.

Special Knowledge/Skills Required:

• Ability to interact professionally with all levels of employees and customers.
• Ability to work independently with good decision-making skills.
• Knowledge of various computer applications (ex: Word, Excel, PowerPoint, Access, etc.).
• Excellent communication and people skills.

Compensation & Benefits:

• HIRING HOURLY RANGE: $43.42
• This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com.

Service Contract Act (SCA) Compensation & Benefits:

This is an hourly, overtime-eligible position that falls under the Service Contract Act (SCA). In accordance with the Health and Welfare provisions of the SCA, and in addition to your base hourly rate, you may be eligible to receive an additional health and welfare payment for each hour you work to ensure compliance with the minimums set forth by the act. The amount you are entitled to receive will vary depending upon the fringe benefits you select now and in the future.

Compensation Details:

43.42

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.