Administrative Assistant

Pelvicrehabilitation; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Pelvic Rehabilitation Medicine is looking for an experienced Administrative Assistant in West Palm Beach, Florida. The role involves providing vital administrative support, managing executive calendars, preparing reports, and facilitating communication within the organization. Ideal candidates will have over 2 years of experience in administrative support, strong organizational skills, and proficiency in Microsoft Office or Google Workspace. This position is crucial in streamlining operations as the company continues to grow.

Qualifications

• 2+ years of administrative or office support experience, preferably in healthcare.
• Strong organizational skills and time management.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to executives.
• Manage calendars and schedule meetings.
• Prepare reports and internal communications.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office proficiency

Google Workspace proficiency

Multitasking

Attention to detail

Problem-solving

Adaptability

Job description

Job Title

Administrative Assistant

Location

West Palm Beach, Florida

Company

Pelvic Rehabilitation Medicine

Position Overview

We are seeking a highly organized, proactive Administrative Assistant to support daily operations and leadership across our growing organization. This role is critical in ensuring smooth administrative workflows, supporting cross-functional teams, and maintaining a professional, efficient office environment.

Key Responsibilities

• Provide day-to-day administrative support to executives and team members
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and internal communications
• Serve as a point of contact for internal teams and external stakeholders
• Assist with onboarding new employees (scheduling, documentation, coordination)
• Maintain office organization, supplies, and vendor relationships
• Support clinic operations coordination (as needed across locations)
• Handle confidential information with discretion
• Assist with special projects and ad hoc tasks as the company scales

Requirements

• 2+ years of administrative or office support experience (healthcare or multi-site environment preferred)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to multitask and prioritize in a fast-paced, high-growth environment
• High attention to detail and problem-solving mindset
• Professional, dependable, and adaptable

Preferred Qualifications

• Experience supporting executives or leadership teams
• Familiarity with healthcare operations or retail clinic environments
• Experience in a private equity–backed or high-growth company