Administrative Assistant

ProAg Management, Inc.; West Des Moines (IA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive medical, vision, and/or

Dental coverage

401(k) with company match

PTO and holidays

Job summary

ProAg, a Tokio Marine HCC company, seeks an Administrative Assistant in West Des Moines, IA to be the go-to person for office operations. You will handle multi-line calls, organize supplies, manage mail, coordinate events, and support other departments with discretion and professionalism.

Two years of related experience and a high school diploma are required, along with strong MS Office skills. You will contribute to a collaborative, confidential, and efficient work environment.

Qualifications

• 2 years of relevant administrative support experience.
• High School diploma or equivalent.
• Good written and verbal communication with discretion and diplomacy.
• Proficiency with Microsoft Office; TEAMS experience preferred.
• Willingness to learn tasks beyond basic administration.

Responsibilities

• Direct incoming calls on a multi-line system and coordinate with departments.
• Correspond with staff about events, meetings, and notices.
• Oversee and coordinate office events and meetings as requested.
• Maintain supplies and coordinate purchases for the office and remote staff.
• Work with building management to report issues and arrange repairs.
• Organize company events and activities for employees and visitors.
• Identify projects to support other departments and assist as needed.

Skills

Administrative support experience

Communication skills

MS Office proficiency

Education

High School diploma or equivalent

Tools

Microsoft Office

TEAMS

Job description

Role Overview

Our Administrative Assistant opportunity in West Des Moines, IA is a great career move for a full-time administrative professional. Impress employees at all levels and customers by expertly handling calls, efficiently organizing supplies, handling mail, strong communication skills and creating best practices for administrative tasks. You will be the “go-to” person in the office. Come be a part of a team that is passionate about what they do! In this Exciting Opportunity, You Will:

• Accurately direct incoming calls on a multi-line phone system with basic knowledge of all departments & positions and stay up to date with employees on PTO.
• Correspond and update office employees regarding important and upcoming events, notifications, meetings etc.
• Oversee and coordinate office events and meetings as requested.
• Maintain, organize, and purchase supplies and materials for the office and remote employees.
• Responsible for working with building management to report issues and coordinate service/repairs both interior & exterior of the building, office arrangement & decoration, all office keys and cleanliness of office spaces.
• Organize company events by setting up food and activities at internal & external venues for employees and visitors.
• Seek projects and ways to be an asset and support other departments.
• Provide transportation to complete routine office errands as needed.

What You Bring

• 2 years of relevant administrative support experience.
• High School diploma or equivalent is required.
• Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy.
• Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word, TEAMS).
• Willingness to learn skills beyond administrative duties.
• May require purchasing and expensing of purchased items.

What We Offer

• Competitive salary and comprehensive benefit package
• Strong learning culture with ongoing development opportunities
• Opportunities for growth and career advancement
• Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
• Basic life and disability insurance
• 401(k) plan with 6% company match
• 20 days of PTO, three floating holidays, approximately 10 paid holidays, and volunteer time off
• Paid parental leave
• Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
• Student loan matching program
• Employee discount program
• An opportunity to do meaningful work and love what you do

What We Represent

A career with purpose. Our crop insurance professionals work each day to bring peace of mind and protection to American farmers and ranchers. Join a team who truly cares. Part of something bigger: We offer a career with purpose as you support the farmers and ranchers who create food, fuel, and fiber for the world. Personal connections: We are built on strong relationships and appreciation of your individuality. A team who cares: We look out for each other personally and professionally because we care about each other. Innovators by trade: We’re committed to a brighter tomorrow for our team members and agriculture. The best of both worlds: We combine personal connections with powerful resources, thanks to our culture and the backing of Tokio Marine HCC.

The Company

ProAg, a member of the Tokio Marine HCC group of companies, is positioned as a financially strong and well-capitalized insurer with an AM Best rating of A++. With 100 years of service to our agents & insureds, we stand committed to continuing the principles that ProAg was founded on: Integrity, Loyalty, and Customer Service. Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist. Every policy we write is special, enabling our clients to do amazing things.

Equal Opportunity Employer

TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.

Why Work Here

Are you ready to grow your career? Purpose driven. Relationship oriented. Ready to grow. Sound like you? Sounds like you belong at ProAg.

About Us

Find a career with purpose, benefits that support your life and a team you’ll want to grow with. Our dedicated team of crop insurance professionals work each day to bring peace of mind and protection to American farmers and ranchers. We support the people who provide food, fuel and fiber for the world. We know our work matters and we're proud of it. We hope you'll feel the same way. Join a team of good people who truly care.

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