Administrative Assistant

ProAg; West Des Moines (IA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Medical, vision, and dental coverage

401(k) with company match

PTO and holidays

Wellness program

Parental leave

Employee discounts

Job summary

ProAg in West Des Moines, IA is seeking an Administrative Assistant to support daily office operations, answer calls, manage supplies, handle mail, and coordinate events with strong communication and confidentiality.

The role requires a HS diploma and at least 2 years of admin experience; proficiency with Microsoft Office and Teams is expected. This position is full-time and office-based with opportunities to contribute across departments.

Qualifications

• 2 years of relevant administrative support experience.
• High School diploma or equivalent is required.
• Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy.
• Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word, TEAMS).
• Willingness to learn skills beyond administrative duties.
• May require purchasing and expensing of purchased items.

Responsibilities

• Direct incoming calls on a multi-line system and stay up to date with PTO across departments.
• Correspond and update employees regarding events, notifications, meetings, etc.
• Oversee and coordinate office events and meetings as requested.
• Maintain, organize, and purchase supplies for the office and remote employees.
• Coordinate with building management for issues and repairs, and maintain office spaces.
• Organize company events at internal and external venues for employees and visitors.
• Identify projects to support other departments.
• Provide transportation to complete routine office errands as needed.

Skills

Communication

Confidentiality

Microsoft Office

Team player

Education

High School Diploma

Tools

Microsoft Office

Microsoft Teams

Job description

Role Overview

Our Administrative Assistant opportunity in West Des Moines, IA is a great career move for a full-time administrative professional. Impress employees at all levels and customers by expertly handling calls, efficiently organizing supplies, handling mail, strong communication skills and creating best practices for administrative tasks. You will be the “go-to” person in the office. Come be a part of a team that is passionate about what they do!

In this Exciting Opportunity, You Will:

• Accurately direct incoming calls on a multi-line phone system with basic knowledge of all departments & positions and stay up to date with employees on PTO.
• Correspond and update office employees regarding important and upcoming events, notifications, meetings etc.
• Oversee and coordinate office events and meetings as requested.
• Maintain, organize, and purchase supplies and materials for the office and remote employees.
• Responsible for working with building management to report issues and coordinate service/repairs both interior & exterior of the building, office arrangement & decoration, all office keys and cleanliness of office spaces.
• Organize company events by setting up food and activities at internal & external venues for employees and visitors.
• Seek projects and ways to be an asset and support other departments.
• Provide transportation to complete routine office errands as needed.

What You Bring:

• 2 years of relevant administrative support experience.
• High School diploma or equivalent is required.
• Good written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy.
• Intermediate proficiency and experience using Microsoft Office Package (Excel, Access, PowerPoint, Word, TEAMS).
• Willingness to learn skills beyond administrative duties.
• May require purchasing and expensing of purchased items.

What We Offer

• Competitive salary and comprehensive benefit package
• Strong learning culture with ongoing development opportunities
• Opportunities for growth and career advancement
• Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
• Basic life and disability insurance
• 401(k) plan with 6% company match
• 20 days of PTO, three floating holidays, approximately 10 paid holidays, and volunteer time off
• Paid parental leave
• Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
• Student loan matching program
• Employee discount program
• An opportunity to do meaningful work and love what you do

What We Represent

A career with purpose. Our crop insurance professionals work each day to bring peace of mind and protection to American farmers and ranchers. Join a team who truly cares .

• Part of something bigger: We offer a career with purpose as you support the farmers and ranchers who create food, fuel, and fiber for the world.
• Personal connections: We are built on strong relationships and appreciation of your individuality.
• A team who cares: We look out for each other personally and professionally because we care about each other.
• Innovators by trade: We’re committed to a brighter tomorrow for our team members and agriculture.
• The best of both worlds: We combine personal connections with powerful resources, thanks to our culture and the backing of Tokio Marine HCC.

The Company

ProAg, a member of the Tokio Marine HCC group of companies, is positioned as a financially strong and well-capitalized insurer with an AM Best rating of A++. With 100 years of service to our agents & insureds, we stand committed to continuing the principles that ProAg was founded on: Integrity, Loyalty, and Customer Service.

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist. Every policy we write is special, enabling our clients to do amazing things.

Equal Opportunity Employer

TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.