Administrative Assistant

Addison Group; Washington; On-site; USD 60,000 - 80,000; Part time

Job summary

A growing company in the fire safety and construction industry seeks a detail-oriented Administrative Assistant in Pacific, WA. This role involves supporting office operations, handling billing and payroll, and requires strong organizational and communication skills. Applicants should be eager to learn and thrive in a team-oriented environment.

Qualifications

• Experience in billing and payroll processing.
• Adaptable and self-motivated with strong communication skills.

Responsibilities

• Support billing operations, processing ~30 invoices weekly.
• Manage collections and follow-ups on outstanding accounts receivable.
• Process payroll timecards and ensure proper allocations.

Skills

Strong written and verbal communication

Proactive follow-up

Attention to detail

Organizational habits

Experience with billing, PO entry, AR

Proficiency in Microsoft Office Suite

Tools

Sage 300

Microsoft Office Suite

Job description

1 week ago Be among the first 25 applicants

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$21.00/hr - $26.00/hr

Position: Administrative Assistant

Location: Pacific, WA

Hours: 7:30am-4:30pm

Temp to Hire

Pay: $21-26/hr

Join a growing and stable team in the fire safety and construction industry! We are looking for a highly organized and detail-oriented Administrative Assistant to support our office operations. If you have a background in office management or administration and are eager to learn the ropes in construction billing and payroll systems, this is a great opportunity to grow with a company that values thorough training and strong team culture.

What You’ll Do:

• Support billing operations, processing ~30 invoices weekly
• Enter subcontractor invoices and manage PO records
• Handle collections and follow-ups on outstanding AR
• Process payroll timecards and manage proper allocations
• Categorize materials by state to ensure accurate billing and tax compliance
• Use Excel-based tools and Sage 300 for entry and reporting
• Collaborate closely with the head admin and regional leadership for training and ongoing support

Must-Have Skills:

• Strong written and verbal communication
• Proactive and persistent follow-up with internal teams and customers
• High attention to detail and strong organizational habits
• Experience with billing, PO entry, AR, and/or timecard processing
• Proficiency in Microsoft Office Suite, especially Excel (basic level)

Nice-to-Have:

• Experience in construction or fire safety industry
• Familiarity with Sage 300 or similar accounting software

Who You Are:

• You're adaptable, thorough, and self-motivated
• You communicate clearly and consistently follow up on tasks
• You enjoy problem-solving and thrive in a busy, team-oriented environment

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Construction and Fire Protection

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