Administrative Assistant

Airswift; Washington (District of Columbia); On-site; USD 54,000 - 62,000; Full time

Job summary

Airswift client in the oil and gas sector seeks an Administrative Assistant for a 1-year assignment in Washington, DC. The role delivers high-quality administrative and operational support to a professional team, enabling efficient daily operations and confidential handling of information.

Responsibilities include managing calendars, scheduling meetings, coordinating domestic and international travel, preparing reports and presentations, and maintaining records and office supplies while

Qualifications

• Five or more years of experience providing administrative support in a professional setting.
• Experience supporting executives or government-facing professionals.
• Proficient with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, SharePoint and Teams.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide day-to-day administrative support to leaders and teams.
• Manage calendars and schedule meetings; arrange logistics.
• Coordinate domestic and international travel and expenses.
• Prepare reports, presentations and correspondence.
• Open, distribute and manage incoming/outgoing correspondence.
• Maintain office supplies and coordinate with vendors.

Skills

Administrative support

Calendar management

Travel coordination

Expense reporting

Microsoft Office

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

Our client, a major Oil and Gas company, is looking for an Administrative Assistant to work on a 1-year assignment in Washington, DC.

Summary: The Administrative Assistant provides high-quality administrative and operational support to a team of professionals in a fast-paced, collaborative office environment. This role is responsible for enabling day-to-day efficiency by managing schedules, coordinating meetings and travel, handling sensitive information with discretion, and supporting reporting and documentation needs. This position offers exposure to cross-functional teams, opportunities to build strong professional relationships, and a foundation for growth within corporate, legal, or government-facing functions.

Responsibilities:

• Provide day-to-day administrative support to leaders and team members, enabling efficient operations and effective use of time.
• Manage calendars, schedule internal and external meetings, and coordinate logistics to support collaboration and decision-making.
• Arrange domestic and international travel, including itineraries and expense reporting, in accordance with company policies.
• Process travel and business expenses accurately and on time; monitor and reconcile administrative or miscellaneous expense budgets.
• Prepare, format, and proofread reports, presentations, and correspondence using Microsoft Office tools.
• Organize meetings, events, and conferences, including preparation of materials and follow-up actions.
• Open, distribute, and manage incoming and outgoing correspondence.
• Maintain office supplies and coordinate with vendors as needed to support office operations.
• Support records management activities, ensuring documents are organized, retained, and handled appropriately.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Serve as a professional point of contact for internal and external stakeholders, representing the organization in a positive and respectful manner.

Qualifications

• Five or more years of experience providing administrative support in a corporate, professional services, or comparable office environment.
• One or more years of experience supporting executives, senior leaders, or government-facing professionals.
• One or more years of experience handling confidential documents and sensitive information.
• Intermediate proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.