Administrative Assistant

Harkcon, Inc.; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Harkcon, Inc. seeks an Administrative Support Specialist to assist a federal program office in Washington, DC.

The role provides high-level administrative and operational support in a secure environment, including calendar and meeting coordination, correspondence management, records support, visitor access, and office operations. The position also handles travel processing (authorizations, vouchers, passports, visas, country clearances, travel tracking) and supports both domestic and foreign

Qualifications

• BA/BS and 3+ years of relevant experience.
• Active DOE Q clearance or active DoD Top Secret clearance.
• Strong Microsoft Office skills.
• Experience supporting senior staff in a fast-paced, highly regulated environment.
• Strong organizational, communication, and document management skills.
• Ability to work onsite in Washington, DC.

Responsibilities

• Provide high-level administrative and operational support in a secure environment.
• Coordinate calendars, meetings, correspondence, and records management.
• Assist with travel processing including authorizations, vouchers, passports, visas, country clearances, and travel tracking.
• Handle classified and unclassified materials and maintain document control systems.
• Coordinate with internal and external stakeholders across government offices.
• Provide secure-area escort support and mobility across the facility on a rotating schedule.

Skills

MS Office

Education

BA/BS degree

Job description

Admin Asst. (Requires DOE Q or DOD TS)

Job Description

Administrative Support Specialist (DOE Q or DOD TS)

Location: Washington, DC (onsite at a federal building)

Clearance: Active DOE Q clearance required; active DoD Top Secret accepted

Education/Experience: BA/BS and 3+ years of relevant experience

Harkcon is seeking an Administrative Support Specialist to support a federal program office in Washington, DC. This onsite role provides high-level administrative and operational support in a secure environment, including calendar and meeting coordination, correspondence management, records support, visitor access, and office operations. The role also supports domestic and foreign travel processing, including authorizations, vouchers, passports, visas, country clearances, and travel tracking. Duties include handling classified and unclassified materials, maintaining document control and records systems, supporting mail and correspondence workflows, and coordinating with internal and external stakeholders across government offices.

Additional duties include performing periodic secure-area escort support for uncleared personnel and service providers, requiring routine mobility throughout the facility, including stairs, as part of a rotating team coverage schedule.

Our workers are "part of the team" and expected to function as such within the client's environment.

Required Qualifications

• Bachelor's degree
• 3+ years of administrative support experience
• Active DOE Q clearance or active DoD Top Secret clearance
• Strong Microsoft Office skills
• Experience supporting senior staff in a fast-paced, highly regulated environment
• Strong organizational, communication, and document management skills
• Ability to work onsite in Washington, DC

Preferred Qualifications

• Experience supporting DOE, NNSA, DoD, or other federal agencies
• Experience with travel coordination, records management, correspondence control, or classified document handling

Harkcon, Inc. is an is an Equal Opportunity-Affirmative Action Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age - and does not treat individuals differently based on race or ethnicity in recruiting, hiring, promotions, or similar opportunities.