Administrative Assistant

Cherokee Federal; Washington (District of Columbia); On-site; USD 78,000 - 95,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Medical/Dental/Vision insurance

Life insurance

Disability insurance

Paid holidays

EAP

FSA/HSA

Job summary

Cherokee Federal is seeking an Administrative Assistant in Washington, DC, on-site. The role supports EUR/PPD staff with travel, vouchers, events, and procurement tasks, reporting to the Office Director.

A Top Secret/SCI clearance is required. The position emphasizes security practices, timely tasking, and coordination with the EUR/PPD Security Officer, IT, and executive offices.

The compensation package includes a robust benefits program and opportunities for professional development.

Qualifications

• Associate’s Degree in Office Management, Business Administration, or related field, or 1–3 years of related experience.
• Ability to make independent decisions and judgments on routine issues.
• Excellent customer service skills.
• Proficient to intermediate experience with word processing, spreadsheets, databases and PowerPoint.
• Strong understanding of bureau protocols and operations.
• Active Top Secret/SCI clearance required.
• Prolonged periods of sitting at a desk and working on a computer; may move about the office as needed.
• Pre-employment qualifications required by Cherokee Federal.

Responsibilities

• Schedule, travel, meeting agendas, newsletters, and other administrative needs for the EUR/PPD Office Director.
• Assist with clearance requests and track tasking status.
• Arrange travel for EUR/PPD personnel and ensure vouchers are properly processed.
• Ensure visa and travel requirements are met.
• Maintain staff time and attendance records per deadlines.
• Track and manage EUR/PPD representational funds.
• Update Public Diplomacy email distribution lists.
• Coordinate with the EUR/PPD Security Officer on training and security practices.
• Assist new employees and assign sponsors for onboarding.
• Handle visitors and program participants (IVLP and exchanges).
• Liaise with Executive Office and IT as needed.

Skills

Customer service

Decision making

Deadline oriented

Communication

Education

Associate’s Degree in Office Management or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant

Washington, DC, United States (On-site)

This position requires an active Top Secret/SCI clearance.

Position Summary

The employee assists EUR/PPD staff with specific administrative support including arranging travel, processing vouchers, assisting with domestic representational events, and providing support for programmatic events. The employee recommends administrative decisions, guidelines and procedures that impact the efficiency and effectiveness of office operations and is a main point of contact with EUR-IO/EX on procurement issues, contracts, and memoranda of understanding. The employee serves as a focal point for specific personnel matters and is a main contact for incoming and departing employees. This position reports to the Office Director.

Compensation & Benefits

Starting Salary Range for Administrative Assistant:$86,641.99

Benefits That Set Us Apart

When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work.

Highlights include:

• Up to a 6% 401(k) company match to help you build long-term financial security
• Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most
• Medical, dental, and vision insurance, plus prescription drug coverage
• Basic life and AD&D insurance, with supplemental life options
• Short-term and long-term disability coverage
• Paid holidays
• Employee Assistance Program (EAP)
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Professional development, training, and certification support
• Voluntary benefits including accident, critical illness, and identity theft protection

Because taking care of our employees isn’t just a promise, it’s part of who we are.

Benefits are subject to change and eligibility requirements apply.

Essential Functions, Duties & Responsibilities

Includes the following:

• Supports the EUR/PPD Office Director with scheduling, travel, meeting agendas, newsletters, and other administrative needs.
• Assists with clearance requests and tracks the status of taskings from the EUR Front Office to EUR/PPD.
• Arranges travel for EUR/PPD personnel in accordance with travel requirements and regulations, assuring that all travel authorizations and vouchers are properly processed.
• Ensures that all visa and travel requirements are met.
• Serves as time-keeper for EUR/PPD to ensure that staff time and attendance is properly recorded and tracked in compliance with Department deadlines.
• Tracks and provides guidance on use of EUR/PPD representational funds.
• Updates Public Diplomacy email distribution lists (e.g., PPD, PAO, CAO, IO, etc.).
• Assists the EUR/PPD Security Officer, ensuring that office personnel are properly trained in and adhere to appropriate security practices.
• Collects relevant information and prepares paperwork for rotational and detail assignments (e.g., temporary tours of duty), including all necessary Memoranda of Understanding.
• Assists new employees and ensures that new employees are assigned a sponsor who serves as a source for answering questions.
• Assists with processing visitors and guests to EUR/PPD, including program participants of the International Visitors Leadership Program (IVLP) and other exchange programs.
• Troubleshoots administrative matters concerning EUR/PPD staff and the EUR/PPD office suite; liaises with the Bureau’s Executive Office and IT department, as necessary.
• Tracks and maintains supplies in EUR/PPD.
• Perform other job-related duties as assigned.

Supervisory Responsibilities

No supervisory/management authority

Basic Qualifications

• Associate’s Degree in Office Management, Business Administration, or other related degree or one to three (1-3) years of demonstrated work experience related to administrative and operations management experience
• Ability to make independent decisions and judgments on routine procedural issues.
• Demonstrated ability to provide excellent customer service.
• Proficient to Intermediate experience using word processing, spreadsheets, database applications, and PowerPoint.
• Demonstrated ability to meet deadlines and a strong working understanding of Bureau protocols and business: including people, strategy, and operations.
• Knowledge of the substantive programs of the bureau as they relate to the administrative functions of the assigned office.
• This position requires an active Top Secret/SCI clearance.
• Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods.
• Must pass pre-employment qualifications of Cherokee Federal.

Work Environment

Work is performed primarily in a climate-controlled environment.

Company Information

Behind every government mission stands skilled, mission-driven talent: people whose expertise and dedication turn complex challenges into successful outcomes. Cherokee Nation System Solutions LLC, part of Cherokee Federal, the federal contracting division of Cherokee Nation Businesses, is that team. We modernize aging systems, deliver care where it’s needed most, and keep missions supplied, staffed, and moving across defense, intelligence, and civilian agencies. For more than 60 federal clients, we take on the work others won’t, and deliver where it counts. If that’s the kind of work you’re looking for, you’ve found your team. Learn more at cherokee-federal.com.

#CherokeeFederal #LI-SM2

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Legal Disclaimer

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

In compliance with Washington D.C.’s Wage Transparency Act, the estimated annual salary range for this position is $86,642. Actual compensation is based on qualifications and experience.

Equal Employment Opportunity (EEO) Statement

Cherokee Federal is a federal contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). As required by VEVRAA, we take affirmative action to employ and advance in employment qualified protected veterans. Protected veterans are encouraged to self-identify during the application process.

Cherokee Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities in compliance with Section 503 of the Rehabilitation Act. Qualified individuals with disabilities are encouraged to self-identify during the application process.

Reasonable accommodations are available to qualified individuals with disabilities or those with sincerely held religious beliefs. To request an accommodation in the application or interview process, please contact Human Resources at [e-mail].