Administrative Assistant

AHS Allina Health System; United States; Hybrid; USD 30,000 - 41,000; Full time

Job summary

Allina Health in Minnesota and western Wisconsin seeks an Administrative Support professional to manage clerical duties, scheduling, and data management. You will maintain databases, generate reports, and assist with client communications and reception tasks, ensuring accurate records and smooth department operations.

Ideal candidates have 2–5 years in administrative roles, strong Microsoft Office skills, and a team-focused mindset to support hospitalists and other service groups across

Qualifications

• 2 to 5 years in administrative support or secretarial experience.
• 2 to 5 years in Microsoft Office functions and computer technology.

Responsibilities

• Performs clerical tasks and scheduling support.
• Maintains databases and Excel spreadsheets.
• Generates reports and handles client communications.
• May schedule patient/client visits and manage calendars.

Skills

Administrative support

Communication skills

Teamwork

Education

High school diploma or GED

Associate's degree / Vocational degree

Tools

Microsoft Office

EMR experience

Job description

Job Summary

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details

1.0 FTE (80 hours per two-week pay period)

8-hour day shift

No weekends

This position will also remotely support the River Falls Hospitalist Service group from United

Job Description

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Principle Responsibilities

• Performs clerical tasks.
• Completes tasks such as typing, preparation of documents, mailing.
• Answers phones and makes client/business associate calls.
• Maintains client records.
• Performs billing tasks and compiles data.
• Maintains databases and Excel spreadsheets.
• Generates reports.
• Provides department support.
• May schedule patient / client visits.
• May perform receptionist and check-in function.
• May order supplies.
• May coordinate meetings, conferences, presentations, travel arrangements.
• May have responsibility for assigned projects.
• May manage employee and leader schedules and calendars.
• May write correspondence to internal customers, or to clients or business associates.
• May manage provider schedules, expenses and/or education tracking.
• May manage department timecards.
• May manage department website.
• Other duties as assigned.

Required Qualifications

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

2 to 5 years in administrative support or secretarial experience

2 to 5 years in Microsoft Office functions and computer technology

Preferred Qualifications

High school diploma or GED Associate's or Vocational degree in related field 2 to 5 years in electronic medical record experience

Physical Demands

Light Work: Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently

Pay Range

Pay Range Pay Range: $22.04 to $30.01 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program

Additional Information

Allina Health is a 501(c)(3) eligible employer *Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve.

Diversity and Inclusion

Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

E-Verify

Allina Health is an E-Verify Employer Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov) Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly.