Administrative Assistant

0090 CORP-Corporate Office; United States; On-site; USD 66,600 - 110,000; Full time

Benefits offered by this job

Health insurance coverage

Paid time off

Discretionary bonuses

Job summary

0090 CORP-Corporate Office is seeking an Administrative Assistant 4 to provide high-level support to the Senior Director of Global Supply Chain. Responsibilities include managing calendars, coordinating travel, and ensuring smooth administrative processes.

The ideal candidate will have a strong background in administrative support, experience with Microsoft tools, and the ability to handle confidential information with discretion. This is an on-site position located in Sunnyvale, CA.

Qualifications

• Minimum 6 years as an Executive Assistant or similar with a high school diploma.
• Experience arranging travel and processing expense reports using Concur or similar.
• U.S. citizenship is required.

Responsibilities

• Deliver high-level administrative assistance to the Senior Director.
• Manage the Director's calendar and arrange meetings.
• Coordinate logistics for domestic and international travel.

Skills

Microsoft Office Suite

Advanced Outlook calendar skills

Event and travel logistics planning

Discretion with confidential information

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Concur

Microsoft Teams

SharePoint

SAP

Job description

Administrative Assistant 4 – provide high‑level support to the Senior Director of Global Supply Chain and team within the Marine Systems Business Unit.

Relocation Assistance: No relocation assistance available.
Clearance Required at Start: No
Travel: Yes, 10% of the time.
Location: Sunnyvale, CA (on‑site).

Responsibilities

• Deliver comprehensive administrative assistance to the Senior Director of Global Supply Chain and the broad organization.
• Own the Director’s calendar: prioritize meetings, schedule appointments, handle last‑minute requests, monitor upcoming deadlines, and resolve conflicts.
• Arrange domestic and international travel, prepare required documentation, and process expense reports promptly.
• Follow up on action items on the Director’s behalf and execute additional tasks as assigned.
• Manage confidential information with discretion while maintaining an organized filing system.
• Coordinate meetings and events—including internal staff sessions, customer briefings, and VIP engagements—by securing venues, conference rooms, catering, and tracking deliverables.
• Oversee visitor protocols: arrange badge issuance, greet guests, and facilitate access for customers and contractors.
• Field information requests and communications: answer phones and route messages appropriately.
• Produce high‑quality correspondence, reports, presentations, and other documents using Microsoft Office tools.
• Create high‑impact PowerPoint presentations on behalf of GSC leadership.
• Serve as the primary administrative liaison for supply‑chain directors, managers, staff, and administrative assistants.

Basic Qualifications

• Minimum 6 years of experience as an Executive Assistant or comparable administrative support role with a high school diploma.
• Minimum 4 years of experience as an Executive Assistant or comparable administrative support role and an Associate’s degree.
• Minimum 2 years of experience as an Executive Assistant or comparable administrative support role and a bachelor’s degree.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced skills in Outlook calendar and Microsoft Teams.
• Experience planning logistics for meetings, conferences, and corporate events.
• Experience arranging travel and processing expense reports using Concur or similar travel arrangement software.
• U.S. citizenship.

Preferred Qualifications

• Experience with enterprise intranet platforms (e.g., SharePoint) and familiarity with systems such as SAP, Concur, and facilities‑request tools.
• Experience with data compilation, analysis, and the creation of reports and presentations beyond standard Office functions.
• Experience in a Government contracting environment.

Salary

Primary Level Salary Range: $66,600.00 – $110,000.00.

Benefits

Employees may be eligible for overtime, shift differential, and discretionary bonuses. Benefits include health insurance coverage, life and disability insurance, a savings plan, company‑paid holidays, and paid time off for vacation and personal business.

EEO Statement

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, visit http://www.northropgrumman.com/EEO.