Administrative Assistant

BCFS Health & Human Services; Tyler (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

BCFS Health & Human Services is seeking an Administrative Assistant to provide clerical support to the program director and team. You will handle telephone reception, office management, and accurate data entry while ensuring compliance with agency policies and requirements.

The role requires 2 years of admin experience with strong Word and Excel skills, and preferred experience with databases and filing systems. This position supports client services and staff across the program.

Qualifications

• 2 years of administrative experience with advanced Word/Excel skills.
• Preferred: experience managing multiple databases and filing systems.
• Must adhere to agency policies and state/federal standards.

Responsibilities

• Provide clerical support to the program director and staff.
• Handle telephone reception and office management tasks.
• Perform data entry and maintain client records accurately.
• Manage case files, purchasing, and inventory.
• Assist with budget tracking and travel arrangements.
• Prepare and design documents; support staff with admin tasks.
• Coordinate with staff and attend meetings/trainings.
• Support community outreach and client follow-up activities.
• Maintain compliance with grant requirements and regulations.

Skills

Administrative experience

Data entry

Education

High school diploma or GED

Associate's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Database management

Job description

It's a great feeling to work for a company that does so much good for others around the world!

Education:

Required: High school diploma or GED equivalent.

Preferred: Associate's degree

Experience:

Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel

Preferred: Experience managing multiple databases and filing systems

Licenses/Certifications:

None

Supervises:

None

Job Summary:

The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements.

Essential Functions:

• Administrative Tasks:
• Accept and screen incoming communications.
• Assist with intake processes.
• Data entry and maintenance of client information.
• Manage case files.
• Manage purchasing and inventory.
• Assist with budget tracking.
• Type and design documents.
• Coordinate travel arrangements.
• Support staff with administrative tasks.
• Communication and Collaboration:
• Work with various staff members and stakeholders.
• Attend meetings and trainings.
• Provide community outreach.
• Client Services:
• Provide follow-up activities with clients and families.
• Maintain familiarity with community resources.
• Provide 24-hour on-call services (FAYS and HOPES).

Measurable Deliverables:

• Maintain accurate records and documentation.
• Submit reports and requisitions on time.
• Attend required trainings.
• Maintain office equipment and supplies.
• Track budgets and expenses.Provide support to staff and clients.
• Meet federal and state regulatory guidelines.
• Demonstrate the ability to:
• Respond sensitively and competently to the service population’s cultural and socio-economic characteristics.
• Communicate effectively in writing and verbally in English.
• Work in a fast-paced environment.
• Maintain computer literacy required to meet the responsibilities of the position.
• Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team.
• Travel as needed.
• Other job duties as assigned per grant requirements.

Requirements:

• Maintain certificates required for the position including but not limited to First Aid and CPR.
• Valid Texas Driver’s license with a clear driving record and reliable transportation.
• Pass a pre-employment drug screen and random drug screens.
• Provide proof or work eligibility status upon request.
• Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years).

BCFS Health and Human Services, is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

English (United States)

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.