Administrative Assistant

Wayne Farms LLC; Tyler (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Professional development opportunities

Job summary

Wayne-Sanderson Farms is seeking an Administrative Assistant to support the Production department by coordinating office activities, maintaining records, assisting with scheduling, and ensuring compliance with departmental procedures.

The role requires strong organizational, communication, and customer service skills, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Minimum two (2) years of administrative support experience.
• Experience tracking, receiving, and maintaining inventory records.
• Preferred experience with an Enterprise Asset Management (EAM) system.
• Strong organizational, communication, and customer service skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to prioritize multiple tasks in a fast-paced environment with strong attention to detail.

Responsibilities

• Manage and prioritize information flow, including phone calls, emails, and mail.
• Answer and direct incoming phone calls.
• Manage calendars, meetings, travel, and departmental events.
• Maintain department files and records.
• Prepare correspondence, reports, presentations, and other documents.
• Collect, compile, and maintain departmental information and reports.
• Coordinate departmental purchasing and inventory activities to ensure the timely availability of materials, supplies, and resources.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Office

Enterprise Asset Management (EAM) system

Job description

PRIMARY FUNCTION

Provides administrative and clerical support to the Production department by coordinating office activities, maintaining records, supporting inventory and purchasing functions, assisting with production scheduling, and ensuring compliance with departmental procedures.

RESPONSIBILITIES AND TASKS

• Manage and prioritize information flow, including phone calls, emails, and mail.
• Answer and direct incoming phone calls.
• Manage calendars, meetings, travel, and departmental events.
• Maintain department files and records.
• Prepare correspondence, reports, presentations, and other documents.
• Collect, compile, and maintain departmental information and reports.
• Coordinate departmental purchasing and inventory activities to ensure the timely availability of materials, supplies, and resources.
• Monitor office, hatchery, broiler, breeder, and pullet supply inventories.
• Create, receive, and maintain inventory records.
• Administer the ISN contractor management system and ensure compliance with established protocols.
• Verify visitor compliance with company biosecurity requirements.
• Perform additional relevant duties as assigned

SUPERVISORY ROLE

None. This is an Individual Contributor role and exhibits these competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy.

EDUCATION and CERTIFICATIONS

High School diploma or equivalent

EXPERIENCE AND SKILLS

• Minimum two (2) years of administrative support experience.
• Experience tracking, receiving, and maintaining inventory records.
• Preferred experience with an Enterprise Asset Management (EAM) system.
• Strong organizational, communication, and customer service skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to prioritize multiple tasks in a fast-paced environment with strong attention to detail.

SAFETY REQUIREMENTS

• Follow and ensure others follow departmental and company safety policies and programs. Wear required protective equipment in all areas where mandatory.

PHYSICAL REQUIREMENTS

• Frequently sit for long periods of time utilizing office equipment and/or computers.
• Long periods of time requiring intense concentration in an open area office space.
• Occasionally lift up to 20 lbs.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

BENEFITS

• unique benefits such as our professional development opportunities.

A career that makes an amazing difference starts at Wayne-Sanderson Farms.

Formed from two leading poultry companies with humble roots in farm supply and feed manufacturing, Wayne-Sanderson Farms is built on over a century's worth of industry expertise and excellence in operation. Our family at Wayne-Sanderson Farms is now more than 26,000 team members and over 2,000 family farmers strong, and still growing as the nation’s third largest poultry producer.

By starting your career with a leader in the industry, you can develop your skills in a wide variety of operations while enjoying unique benefits such as our professional development opportunities.