Administrative Assistant

Good Samaritan Society; Town of Weston (WI); Hybrid; USD 22,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

Work/life balance benefits

Generous time off

Job summary

Sanford Health in Weston, WI is seeking an Administrative Support professional for the Marshfield Clinic LEAD Center. You will handle calendars, inboxes, travel, and room reservations, and schedule the simulation lab activities while coordinating supplies and training logistics.

Strong MS Office skills and a willingness to learn Smartsheet are essential. The role offers some flexibility with occasional remote work, though it is not fully remote.

Qualifications

• High school diploma or equivalent preferred.
• Applicable experience preferred.
• May require a valid driver’s license and good driving record.

Responsibilities

• Provide administrative support and coordination for Marshfield Clinic LEAD Center.
• Manage calendars, inboxes, travel and room reservations.
• Schedule simulations lab activities; manage supplies and inventory; organize training logistics.

Skills

Calendar management

Inbox management

Travel planning

Room reservations

Scheduling

Microsoft Office

Smartsheet

Education

High school diploma

Tools

Smartsheet

Microsoft Office

Job description

Careers With Purpose

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Facility: Marsh Med Ctr Weston
Location: Weston, WI
Address: 3400 Ministry Pkwy, Weston, WI 54476, USA
Shift: 8 Hours - Day Shifts
Job Schedule: Full time
Weekly Hours: 40.00
Salary Range: $16.00 - $25.50

Department Details

Support the Marshfield Clinic LEAD Center in delivering education and training for clinicians. This role provides administrative and coordination support in a fast‑paced healthcare environment, including calendar and inbox management, travel and room reservations, simulation lab scheduling, supplies and inventory, and training logistics. You’ll also assist with meeting materials, reports, timekeeping, billing, and maintaining policies and procedures.

Strong organization, customer service, and communication skills are essential, along with Microsoft Office experience and a willingness to learn tools like Smartsheet. The role offers some flexibility and occasional remote work, but is not fully remote.

Make a meaningful impact by supporting the teams who train and educate our clinicians!

Job Summary

Providing administrative support and coordination of activities for the Marshfield Clinic LEAD Center. May include but not limited to answering telephone, taking messages and answering routine questions. Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports. Maintaining vacation schedule and managing schedules for the department. Order and dispense supplies. May perform payroll functions, such as maintaining timekeeping information, processing and submitting to payroll. May maintain master copies of company policy and procedure manuals; keeping them up-to-date. Training logistics support including but not limited to reservations, travel plans, roster management and event planning. Knowledge in MS Office and willingness to learn Smartsheet and additional functions.

Qualifications

High school diploma or equivalent preferred.

Applicable experience preferred.

Based on facility needs, may require a valid driver’s license and maintain a good driving record.

Benefits

Sanford offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include:

• health insurance
• dental insurance
• vision insurance
• life insurance
• a 401(k) retirement plan
• work/life balance benefits
• a generous time off package

Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to [e-mail] .

Sanford has a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment.

Req Number: R-0257143
Job Function: Administrative Support
Featured: No